Contract Administrator jobs in Maine

This position supports the Office of Research Administration by reviewing, negotiating and executing awards and amendments from external sponsors on behalf of the University of Maine. In addition, this position provides guidance and advice to faculty, staff and administrators on federal, state and university guidelines, procedures and policies related to research administration processes. The rank of the position will be determined based on the finalist’s qualifications and experience. Typical hiring range for this position is:

Grant & Contract Administrator I $47,000 – $52,000 Complete Job Description
Grant & Contract Administrator II $52,000 – $57,000 Complete Job Description

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.

Employees in the University of Maine System are required to comply with UMS COVID protocols which currently include, but are not limited to, being vaccinated, obtaining a qualified vaccination exemption, and/or participating in regular COVID testing. Further information can be found on our Together for Maine website.

Required:

• Grant and Contract Administrator I: A bachelor’s degree and a minimum of one year of directly related experience or an equivalent mix of education and experience.
• Grant and Contract Administrator II: A bachelor’s degree and a minimum of three years of directly related experience or an equivalent mix of education and experience.
• Demonstrated understanding of the basic lifecycle of a sponsored project.
• Knowledge of federal regulations such as Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Award (2 CFR 200), Federal Acquisition Regulations (FAR’s), Code of Federal Regulations (CFR), and federal agency specific guidelines.
• Analytical and critical thinking skills and demonstrated proficiency communicating effectively with faculty, staff and external sponsors are essential.
• Strong customer service orientation and demonstrated experience fostering trust and positive relationships with faculty and staff.
• Demonstrated knowledge of and proficiency with Adobe and Microsoft Office including Word, Access, Excel.
• Demonstrated ability to exercise independent judgement and initiate and manage multiple awards that have deadlines for review and execution.

Preferred:

• Understanding of relevant policies and procedures for seeking, acquiring, and managing extramural funds in a university setting.
• Familiarity with grant and financial related computer applications such as PeopleSoft and federal grant submission portals such as grants.gov and research.gov.
• Proven ability to function effectively as a member of a team in a high-stressed office environment.

Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

Search Timeline is as follows:
Review of applications to begin: November 9, 2022 and will continue until a qualified finalist has been identified
Interviews to begin no earlier than: November 14, 2022
Tentative start date: December 15, 2022

For questions about the search, please contact search committee chair Debora Carver at debora.carver@maine.edu.

Appropriate background checks are required.

The University of Maine is an EEO/AA institution and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 101 Boudreau Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).