Contract Administrator jobs in Trenton, NJ

Contract Administrator

Performs administrative and office support activities for the construction division.  Supports both estimating and project management by fielding calls, data entry, processing vendor orders, typing correspondence, filing, and other administrative duties.

Essential Job Functions:

• Assist Estimators with quotes, RFQ’s, adhere to proper budgets, create project schedules, and communicate project updates.
• Assist Estimators with bid packages, bid bonds, and bid schedule.
• Direct subcontractor, vendor, and supplier process by assembling bid packages including scope of work, bidding process, and needed construction documents.
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters.
• Oversee construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience.
• Assist Project Managers with preparing invoices, subcontracts, change orders, work orders, purchase orders, and punch lists.
• Assemble the closeout package including maintenance agreements, equipment information, warranties, and contractor contact information.
• Assemble incoming job delivery tickets and prepare them for review by Project Manager.