Contracts Administration Clerk jobs in Santa Fe, NM

Position Summary:
Performs Contract negotiations and development and finalization of contract documents for
procuring professional services and construction contracts in accordance with applicable Federal,
State, and Tribal laws and regulations.
This job description is illustrative only of the responsibilities performed by this position and is not all
inclusive

Essential Duties and Responsibilities:
 Maintains a system of contract standards to ensure vendor compliance with terms, conditions and
specifications of contracts and to ensure monitoring and compliance with negotiated contract
terms.
 Works closely with program directors to assist them in developing appropriate scopes of services
to be performed and adequate descriptions of deliverables, technical specifications and terms of
contracts to be completed.
 Ensures all contractors are compliant with all applicable rules and regulations regarding contract
services for federal, state and tribally funded programs.
 Responsible for ensuring the usage of approved Master Contract and for recommending revisions,
additions, or other changes.
 Responsible for adhering to internal contract policies and procedures.
 Provides, review and makes recommendations to the Accounting Director, Procurement Manager
and Tribal Council for updates and/or revisions to written policies as appropriate.
 Other duties as required to ensure that all contract management are timely and accurately
completed.

Knowledge, Skills and Abilities Required:
 Knowledge of traditional form of government and pueblo customs and traditions;
 Knowledge of the functions and structure of the Santa Clara Pueblo;
 Knowledge of tribal, federal, and state auditing policies and procedures;
 Skills in operating business computers and office machines, including in a Windows
environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint);
 Skills in preparing reports and correspondence.
 Skills in budget preparation and administration;
 Skills in preparing, reviewing, and analyzing operational and financial reports;
 Skills in analyzing problems, projecting consequences, identifying solutions, and implementing
recommendations;
 Ability to work independently and meet strict timelines;
 Ability to maintain confidentiality;
 Ability to make solid decisions and exercise independent judgement;
 Ability to analyze situations and adopt appropriate course of action;
 Skills in strong leadership, supervisory, negotiation, and interpersonal skills for reconstruction
priorities to meet changing goals or objectives;
 Skills in supervising, training and evaluating assigned staff;
 Skills in applying the accepted principle of delegation;
 Ability to function as an effective team member to interact and communicate effectively with
staff and tribal leadership and able to recognize changing conditions, develop alternative
strategies and take appropriate action;
 Knowledge and ability to interpret and apply organizational policies and procedures;
 Strong verbal and written communication skills;
 Considerable knowledge of principles, practices and procedures of procurement, contract
negotiations and contract management.

Minimum Qualifications:
 Bachelor's degree in Business or Accounting, or related field plus three (3) years'work
experience in procurement, contract negotiations and contract management is acceptable in-lieu
of education requirements.
 Must have a valid New Mexico Driver's License and be insurable through the Tribe's insurance
carrier.
 Must not have any DUI's/DWI's convictions within the last five years from any Tribal, State or
Federal Court.
 Must pass a background check successfully; and
 Must pass a drug/alcohol screening.
Physical Requirements and Work Environment:
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The
employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel,
crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally
lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to
adjust focus. The employee is occasionally exposed to high, precarious places; outside weather
conditions; risk of electrical shock; and risk of radiation. The noise level in the work environment is
usually moderate. Travel may be periodically required for training, meetings and presentations and
incumbent may be required to work occasional nights and/or weekends.

Operating Values:
 Respect - Treats everyone with courtesy, politeness and dignity. Listens to and communicates
with teammates, employees and community members in ways that build mutual respect and
positive working relationships.
 Citizenship - Follows proper procedures and keeps appropriate records. Ensures compliance
with regulatory and legal requirements.
 Caring - Cares about and demonstrates concern for employees and community members. Builds
mutually beneficial relationships with employees, vendors and community members.
 Trustworthiness - Takes actions that build confidence in Department and Pueblo of Santa Clara.
Demonstrates honesty and high standards of integrity in all interactions. Gains trust and
confidence in relationships with teammates and employees at all levels.
DocuSign Envelope ID: 236127D7-E183-45C9-A97B-EE4EB68DF961
 Fairness - Listens to the concerns of employees and community members. Takes specific
actions to ensure the success of employees. Make decisions after careful and appropriate
consideration.
 Responsibility - Takes accountability for the services provided, pursuing excellence in
everything you do. Finish what you start rather than surrendering to obstacles or excuses.
Continually look for ways to improve your work. Fulfill your obligations and assist in fulfilling
the obligations of the Department.