Contracts Administration Manager jobs in Bend, OR
Contracts Administration Manager prepares and administers bids, proposals, and commercial and government contracts that follow company policies and legal requirements. Manages the contracts administration staff and guides compliance with complex contractual and regulatory requirements. Being a Contracts Administration Manager negotiates with suppliers, partners, or customers. Ensures contracts are administered and monitored to maintain compliance with the terms of agreements. Additionally, Contracts Administration Manager has a strong understanding of the contract life cycle, types of contracts, and applicable government regulations. Typically requires a bachelor's degree or equivalent. Sometimes requires certification like the NCMA Certified Professional Contract Manager (CPCM). Typically reports to a director. The Contracts Administration Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Contracts Administration Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Recently Added Contracts Administration Manager jobs
Procurement & Public Contracts Manager
- City of Bend
-
Bend, OR
FULL_TIME
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The City of Bend Finance Department is currently accepting applications for one (1), regular full-time Procurement & Public Contracts Manager position. This is a non-represented and FLSA exempt (overtime ineligible) position.
To be considered for this position, applicants must have a complete application that includes all of the following items:
The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings)
Attached formal Cover Letter (required)
Attached formal Resume (required)
Attached valid Credentials, Certifications and Licensing (if applicable)
Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here.
Applications received by Friday, April 19, 2024 (04/19/2024) at 12:00 pm (noon) PDT will receive preference for initial review, but position shall remain Open Until Filled.
Position Summary
Reporting to the Finance Director, the Procurement & Contracts Manager directs assigned operational support aspects of Procurement and Public Contracts, leads program initiatives, and has direct oversight of the City’s centralized procurement program for the purchase of a wide range of services, goods, equipment and construction and professional services. Provides technical expertise including researching materials and sources, reviewing bid packages, and preparing routine to complex requests for proposals (RFPs) and contracts. Oversees and ensures compliance with municipal purchasing policies and regulations. Supports unified objectives for multiple departments as a centralized function.Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.
Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.- Leads the development and implementation of the goals, objectives and priorities for the Procurement and Public Contracts program, including establishing work plans, monitoring progress and project managing multi-program initiatives.
- Serves as a liaison between the Procurement and Public Contracts team and other City departments and outside agencies; maintains high-level contact with others across the organization and with others in key positions, including areas within the community, government, business leaders, media and dignitaries.
- Responsible for assisting in the development and administration of a budget for the Procurement and Public Contracts program; takes the lead on establishing and monitoring against the program’s budget, including reporting and related accounting functions.
- Has accountability for all expenses within an organizational unit and reporting concerns regarding meeting budget goals.
- Responsible for direct oversight of staff and activities of assigned staff within the program.
- Represents the Procurement & Public Contracts program in meetings, committees and conferences including important contract negotiations; continually promotes positive external brand.
- Ensures programs and projects remain within expected costs and evaluates proposed projects and programs and assists in establishing priorities in conjunction with budgets.
- Administers the City’s purchasing code. Conducts research of government procurement regulations and requirements. Coordinates with City Attorney’s Office to implement required policies, practices and procedures. Reviews all city departments’ purchasing activities, instructs and assists departments in complying with policies, practices and procedures. Ensures City procurement activities are conducted in a consistent manner and in compliance with applicable regulations. Identifies and recommends improvements to procurement policies, procedures and systems.
- Prepares or participates in the preparation of routine to complex requests for proposal, requests for qualifications, and bid packages for construction and professional services and equipment purchases. Provides advanced technical expertise in developing specifications and bid requirements. Conducts and coordinates bid processes including development of bidder lists, advertising of bid openings, identifying qualified bidders, evaluating proposals and making recommendations on vendor selection, and performing other related activities.
- Prepares and/or coordinates the preparation of construction, professional services and equipment contracts. Coordinates with City Attorney’s office to ensure appropriate terms and conditions and other legal clauses for individual contracts. Ensures contracts adhere to applicable approval processes.
- Ensures contractor or professional service provider compliance with bonding, licensing, wage and insurance requirements. Ensures vehicles, equipment and other inventory purchased are properly licensed, insured, tagged and tracked. Ensures compliance with federal and state grant requirements related to procurement of goods and services funded with grant funds.
- Works collaboratively with all city departments on contract changes, resolving contract or vendor issues, identifying contracts that exceed budget, determining compliance for sole sourcing and other concerns to ensure compliance with applicable policies and procedures.
- Maintains and updates purchasing, construction and other project files to support compliance with purchasing regulations and bid processes. Ensures all necessary documentation is filed in an organized manner.
- Prepares and processes purchase requisitions that exceed the purchasing limits of departments. Reviews purchase requisitions prepared by departments. Maintains the integrity of the City’s electronic procurement system, reviews and verifies coding, descriptions and other data entered to ensure accuracy and completeness of data and efficient delivery of services.
- Partners with departments in maintaining contacts with vendors to keep current on costs, products, and changes in the market. Negotiates with vendors to obtain the best prices. Evaluates vendor performance.
- Identifies cooperative purchasing opportunities or other purchasing arrangements that are beneficial to the city.
- Prepares and presents management reports on procurement data and issues and identifies trends and practices in procurement. Keeps supervisor informed on a proactive basis regarding procurement issues and trends.
- Provides training and support to departments on purchasing practices and procedures and use of the city’s electronic procurement system.
- Complies with safety requirements of the position and actively promotes safe work practices.
- In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
- Performs related duties as necessary to achieve the objectives of the position.
This position is a management position which encompasses managerial responsibility, including the following tasks.- Directly manage all team members, including training, assigning and directing work, evaluating performance, disciplining as necessary, and addressing employee concerns and grievances.
- Provide team members with regular feedback on performance, including frequent informal feedback, annual performance reviews, assisting with professional development, and making recommendations for employee separations, promotions or special assignments.
- Participate in the recruitment of new employees, including interviewing and making hiring recommendations/ decisions and compensation recommendations.
- Disseminate, implement, and enforce organization and team standards, policies, and procedures, including providing proper guidance to those carrying out related duties.
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.- Maintain working knowledge of governmental procurement principles and practices, competitive bidding requirements.
- Maintain working knowledge of contract administration and maintenance principles and practices; applicable Federal, State, and local laws, rules, regulations, and codes.
- Maintain working knowledge of principles and practices or effective negotiation, and governmental accounting practices and processes.
- Maintain working knowledge of fundamental elements and best practices for managing operational budgets.
- Maintain working knowledge of effective forecasting analysis, economic trends and strategic planning principals.
- Communication, interpersonal skills as applied to interaction with coworkers, supervisors, the general public and other stakeholders sufficient to exchange or convey information to provide and receive work direction.
- Maintain a high degree of confidentiality, facilitation skills as well as transactional communication and active listening skills.
- Prepare, read, analyze and interpret policy documents as well as complex financial reports and statements supported by statistical data and other documentation.
- Manage a high volume of tasks at one time, including organizing and prioritizing own work and the work of others.
- Work independently with minimum direction while also working as part of a team and collaborating with others.
- Demonstrate a high attention to detail.
- Maintain working knowledge of software programs such as Microsoft Office including Word, Outlook, Excel and PowerPoint and other interactive computer programs as well as cooperating common office equipment.
The following capabilities are required to perform the essential functions of this position.- Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.
- Understand, remember, communicate and apply complex oral and/or written instructions and factual information.
- Remain in a stationary position (sitting or standing) for extended periods of time, occasionally stand, walk, stoop or kneel for extended periods of time.
- Exert up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, to lift, carry, push, pull or otherwise move objects.
- Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.
- Work is generally performed in an office setting with travel required to off-site locations.
- Ability to occasionally travel locally and regionally.
Education, Experience, Certifications and/or Licenses
The following are the qualifications for this position.
Minimum Qualifications- Associates Degree or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
- 4 to 5 years’ experience in a similar position and/or performing similar tasks.
- 2 to 3 years’ of managerial experience.
- Current and valid Driver's license per City policies outlined in the Employee Handbook.
- Bachelor’s degree (B.A./B.S.) from a four-year college or university in Finance, Accounting or Business or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities as outlined in this job description.
- 6 to 8 years’ experience in a similar position and/or performing similar tasks
- 4 to 6 years of people management experience.
- Certified Public Purchasing Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Procurement Professional (CPP) certifications are desirable.
Classification Framework: MANAGER II
To view the full Classification framework, click here - 11 Days Ago
Psychologist-(Program Manager) BHIP
- US Veterans Health Administration
-
Roseburg, OR
FULL_TIME
- Duties GENERAL DESCRIPTION: The BHIP Program Manager provides routine unit supervision for all staff assigned to the Roseburg BHIP team in at the Roseburg VA Health Care System. The BHIP Program Manag...
- 2 Months Ago
Nurse Manager (Community Living Center)
- US Veterans Health Administration
-
Roseburg, OR
FULL_TIME
- Duties The Community Living Center (CLC) RN Nurse Manager is to provide leadership by providing purpose, motivation, and direction in the delivery of holistic Veteran care as well as improving the car...
- 2 Days Ago
Psychology Program Manager- Substance Use Disorder (SUD) Intensive Outpatient Program
- US Veterans Health Administration
-
Roseburg, OR
FULL_TIME
- Duties The psychologist serves as a supervisor and subject matter expert for all Substance Use Disorder (SUD) services at Roseburg VA Health Care System (RVAHCS). In this capacity, the psychologist su...
- 5 Days Ago
Contracts and Billing Supervisor
- Hayden Homes LLC
-
Redmond, OR
FULL_TIME
- Job Title: Contracts and Billing Supervisor Company: Simplicity by Hayden Homes Location: Redmond, Oregon | On-Site Career Area: Accounting and Contract Administration Education: Bachelor’s degree or ...
- 19 Days Ago
Customer Service, Receptionist & Administration
- Pilot Medical Solutions,
-
Bend, OR
FULL_TIME
- Join a positive working environment with the opportunity to grow with the company.Are you looking for something different? Do you have great people skills? Are you good with computers?If you said "YES...
- 6 Days Ago
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0 Contracts Administration Manager jobs found in Bend, OR area
Sales Development Representative
- LTT Partners
-
Bend, OR
- **MUST BE LOCATED TO WORK ONSITE AT OUR OFFICE IN BEND, OR*** Company Description Business technology sales and installa...
- 4/19/2024 12:00:00 AM
Mental Health Therapist
- Hiring Now!
-
Bend, OR
- What is Talkspace? Talkspace is a leading virtual behavioral healthcare platform that connects mental health therapists ...
- 4/19/2024 12:00:00 AM
Remote Mental Health Therapist - $100-$4,000 Monthly Bonus
- Hiring Now!
-
Bend, OR
- What is Talkspace? Talkspace is a leading virtual behavioral healthcare platform that connects mental health therapists ...
- 4/19/2024 12:00:00 AM
Branch Manager (Residential Solar)
- Freedom Forever
-
Bend, OR
- Description Position at Freedom Forever Salary + Benefits! Join an established and innovative company within the fast-gr...
- 4/18/2024 12:00:00 AM
Lodge Food & Beverage Administrative Assistant
- Sunriver Resort
-
Bend, OR
- Overview: Sunriver Resort is hiring for a full-time, year-round position with the Lodge Food & Beverage Team! Join our t...
- 4/18/2024 12:00:00 AM
Medical Education Support Specialist
- Stcharleshealthcare
-
Bend, OR
- **Medical Education Support Specialist** **Medical Education Support Specialist** Typical pay range: $22.86 - $31.56**ST...
- 4/17/2024 12:00:00 AM
Project Engineer or Engineering Associate
- City of Bend, OR
-
Bend, OR
- Salary : $80,142.40 - $119,683.20 Annually Location : Bend, OR Job Type: Full Time Job Number: 20230245 Department: Engi...
- 4/16/2024 12:00:00 AM
Office Manager
- Pridestaff
-
Bend, OR
- Job Description Job Description Bend, OR PrideStaff, a staffing firm in Central Oregon is seeking an Office Manager for ...
- 4/16/2024 12:00:00 AM
About Bend, Oregon
Bend sits on the boundary of the Eastern Cascades Slopes and Foothills, a Level III ecoregion designated by the United States Environmental Protection Agency (EPA) in the U.S. states of Oregon, Washington, and California, and the Deschutes River Valley, a Level IV ecoregion within the Blue Mountains Level III ecoregion. The Deschutes River runs though Bend, where it is dammed to form Mirror Pond. Bend's elevation is 3,623 feet (1,104 m).
According to the United States Census Bureau, the city has a total area of 33.27 square miles (86.17 km2), of which, 33.01 square miles (85.50 km2) is land ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Contracts Administration Manager jobs
$120,153 to $165,567
Bend, Oregon area prices
were up 2.5% from a year ago
were up 2.5% from a year ago
What does a Contracts Administration Manager do?
Contracts Administration Manager in Cincinnati, OH
Contracts are the foundation of the modern business world.
February 20, 2020
Contracts Administration Manager in Pueblo, CO
Implementing a solution, however, isn’t just about importing contracts to have electronic copies and then maybe setting a few alarms to remind you of key dates.
January 28, 2020
Contracts Administration Manager in Springfield, OH
Contract administration involves all activities related to the monitoring of suppliers, contractors and service providers’ performance in the fulfillment of their contractual obligations, and to ensure appropriate actions are taken to promptly remedy any deficiencies observed in contract implementation, scope or terms and conditions.
January 18, 2020