Contracts Administrator - Construction jobs in Hilo, HI

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field.  We are actively searching for a Contract Administrator for our Honolulu, HI Office, who will provide internal and external clients with detail-oriented support; have a proactive approach to assist team members; and take pride with contributing to the success of projects.

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. The firm is currently ranked Engineering News Record #1 for Marine & Port Facilities and Top 20 for Transportation.

Moffatt & Nichol's professional staff includes engineers, planners, administrators, and scientists who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties and responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• Work independently to manage and problem-solve as a liaison between the Hawaii office and M&N’s corporate departments (contracts & legal/accounting & tax/information technology {IT}/small business), subconsultants, and clients with primary responsibility to thoroughly-vet and produce well-founded final resolution and direction
• In conjunction with the federal contracts team:
  • vet and resolve legal issues/questions at the business unit and contract/project levels, including FAR/DFAR compliance
  • prepare master services subconsultant agreements/amendments and task order subconsultant agreements/amendments, and coordinate proposed modifications with subconsultants
  • general coordination with subconsultants (rates, small business status, subcontract compliance, Defense Base Act {DBA} insurance documentation, etc.)
  • prepare joint venture (JV) agreements and amendments and JV invoices
  • coordinate review and vetting of new contracts/pursuits, teaming agreements, non-disclosure agreements, “flow-down” agreements, etc.
  • track subconsultant certificates of insurance and review certificates of insurance for compliance with contract requirements
  • coordinate DBA insurance
• In conjunction with the accounting and tax department:
  • revenue/receipts/general excise tax regulations and coordinate compliance business registration and tax-status compliance
• In conjunction with the IT department:
  • monitor and manage cybersecurity/NIST 800-171/CMMC and controlled unclassified information (CUI) compliance
  • coordinate and track cybersecurity/NIST 800-171/CMMC records from subconsultants
  • coordinate CUI compliance of subconsultants
  • coordinate secure-server read/write access 
• In conjunction with the small business team:
  • prepare and update small business subcontracting plans
  • review and confirm bi-annual individual subcontracting reports
  • coordinate with, and track outreach to, small business interests
• In conjunction with Hawaii business unit leader:
  • prepare customized BST (company’s enterprise resource planning software) reports
  • coordinate contractor performance assessment reports (CPAR) for federal government contracts

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Qualifications:

• Bachelor’s degree in relevant field or equivalent experience.
• 5 years of overall experience 

• Excellent written and verbal communication skills.
• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.

Working conditions:

The work takes place in an office environment.  

Physical requirements:

Required to sit for extended periods of time in standard office setting. Able to lift 10-20 pounds.

Travel required

No travel required. 

Moffatt & Nichol’s EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.