TITLE: Faculty Support Staff
DEPARTMENT: Academic Affairs
DIVISION: Academic Affairs
HOURS: Monday through Friday, 8:30 a.m. to 4:30 p.m.
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Salary: $15.00 to $17.50/per hour
BENEFITS:
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Flexible Work Arrangements Available (where applicable, based on position)
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Medical Dental Vision Health Savings Account Flexible Spending Account
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College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays
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TIAA Retirement with 8% college contribution after one year of employment
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Free EAP Counseling Services Free Chiropractic Care
Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education.
Function
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Provide clerical support to faculty in all departments.
Organizational Relationships
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Reporting to the Dean of Faculty and Research. Works collaboratively with, and receives guidance and support from, the Senior Faculty Support Staff.
Specific Duties and Responsibilities
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Coordinate electronic student evaluations of course instruction each trimester. Create master schedule of evaluations and coordinate with faculty. Track the completion of the evaluation process. Distribute evaluations to department heads and maintain and organize files.
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During weeks 5 and 12, and during breaks, clean and restock supplies in technique and lecture rooms (i.e., face paper, hand sanitizer, paper towels, cleaners).
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Maintain stock inventory for technique and lecture rooms and process purchase requisitions for Purchasing Department.
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ExamSoft – Process exams and quizzes, export grades to portal for the DC program.
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Complete D2L Data Hub Report (grades) twice a week during the trimester and on the last day of the trimester.
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Distribute copier numbers and maintain codes for all faculty and staff.
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Maintain the faculty mailboxes.
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Maintain bulletin board outside of AC1, 202.
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Maintain Dean’s List bulletin board.
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One time per year (Summer Break) update chiropractic table inventory spreadsheet.
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One time per trimester, typically during breaks, assess the maintenance needs of treatment tables and stools and submit work orders for repairs or purchase requisitions for replacement.
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One time per month, verify stool inventory in the technique and diagnosis laboratory rooms.
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Update and distribute the Academic Affairs directory.
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Update and maintain office procedure manual.
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Oversee coffee delivery and send invoices to the Academic Affairs Manager.
Shared support staff responsibilities
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Operate campus switchboard.
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Process exam requests.
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Process make-up exams.
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Process work orders.
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Track D.C. faculty absences.
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Organize and maintain student files.
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Sort and distribute mail.
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Process faculty supply requests.
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Process on-line copy requests.
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Process on-line ExamSoft request form for proctors.
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Process class cancellations.
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Assist faculty with office and instructional supply needs.
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Assist in Test Center proctoring of exams as needed.
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Provide assistance with the Commitment to Excellence Ceremony, Transitions Ceremony, and Memorial Service as assigned.
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Other duties as assigned.
Methods of Accountability
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Performance evaluations by the Dean of Faculty and Research.
Mental and Physical Requirements
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Excellent organizational, written and oral communication skills necessary with emphasis on customer service philosophy.
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Ability to effectively interact and communicate with all college community.
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Ability to perform multiple tasks flexibly and independently, due to interruptions.
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Attention to detail and accuracy essential.
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Possess good listening skills.
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Ability to evaluate and prioritize workload.
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Ability to tolerate occasional hallway noise and distractions.
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Ability to handle high level of discretion and confidentiality.
Education and Experience
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High school diploma with emphasis on secretarial skills and/or minimum of 2-3 years secretarial experience, preferable in an educational setting required.
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Knowledge of MS Word, Outlook, PowerPoint, and Excel required.
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Knowledge of any of the following: Student Management Systems, Learning Management Systems, and ExamSoft a plus.
If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: humanresources@northeastcollege.edu
Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing.
Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.