Development Associate - Museum jobs in New Bedford, MA

Summary

The Development Associate supports the Development Office by managing the constituent database as well as gift acknowledgments and assisting in the editing of external communications. The Development Associate also works closely with the Finance Department to track fundraising revenue and process gifts according to established policies. Additionally, this role is integral to processing and providing year-end audit documentation, gift backup, and required reports to Finance for reconciliation. This individual also provides administrative support to the organization, primarily to the Director of Advancement and the President & CEO, as requested. The Development Associate also serves as the front of house for incoming visitors and phone calls, directing inquiries from the public.

Specific Responsibilities

• Act as database administrator. Manage and maintain the Development database (Raiser’s Edge/ RENXT) to include entering new members and donors; updating and correcting contact information; setting up new appeals, funds, and events for tracking.
• Process, track, and acknowledge all donations including annual campaigns, multi-year pledges, major gifts, matching gifts, stock gifts, and soft-credit distribution of donor benefits while adhering to gift processing policies and best practice procedures.
• Promptly generate acknowledgment letters, prepare, and ensure timely mailing.
• Manage weekly guest lists and regularly communicate information to program and event attendees.
• Maintain paper and electronic filing systems with accuracy and easy retrieval of information forall gifts processed throughout the fiscal year.
• Create weekly financial gift reports to reconcile with the Finance Department’s Accounting system.
• Generate reports necessary to track fundraising performance and progress in prospect cultivation and solicitation.
• Create lists and process mailings for direct mail appeals, events, and special mailings as requested. Assist with the planning, execution, and administration of special events, community, and fundraising activities; track guest list and attendance; input information into database.
• Greet Foundation visitors, donors, and Board members; manage all incoming/outgoing communications including answering telephone calls, responding to email inquiries, and receiving incoming mail.   
• Provide administrative support as needed including the dissemination of information, planning and scheduling meetings, word processing, and event name tags.
• Takes on specific projects, as directed, such as donor research, preparing campaign letters and proposals, contributing to grant proposals, production of campaign materials, etc.
• Provide administrative support to Development committee and other committees as needed.