Document Management Analyst jobs in Germantown, TN

Day & Zimmermann is accepting applications for a Document Management Manager to support a new client, on site in Tennessee.

Our Document Management Manager provides management and guidance required to manage all proposal and project documents, both internal and external on ePC proposals and projects across all D&Z market sectors. This manager efficiently manages organizational documentation throughout the documents’ life cycle (Submittals, RFIs, Correspondence, DCRs, RFAs, Drawings); drives D&Z culture and values, accountability, use of defined processes and procedures, consistency in execution and Continuous Improvement Program across proposals and projects. The Document Managemetn Manager analyzes the competitive environment and functions as the functional representative for developing and maintaining processes and procedures supporting the "D&Z Way.

The Big Picture – Top Skills You Should Possess:

• Technical/Industry Expertise- Demonstrated background in Projects and/or Construction document management within the Power Industry; experience does not necessarily need to be with a contractor, although highly preferred; Strong knowledge and experience in project document management, preferably at an enterprise or multi-site level.
• Projects & Construction Savvy- Action oriented; can be counted on to consistently exceed goals; bottom-line oriented; clearly assigns responsibility for tasks and decisions; pushes others for results and holds them accountable; sets business/account strategy and works through others to achieve results; maintains big-picture view of key projects and initiatives without getting lost in the details.
• Business/Financial Acumen- Understands how the business works including drivers of cost and revenue; able to understand and work with key financial measurements to analyze the business; able to develop actions to correct financial performance and/or develop new business; knows the marketplace and understands how business strategies and tactics impact marketplace perception.
• Builds Strategic Client Relationships- Develops and sustains effective business relationships with people, especially at senior levels (internally and externally) to create value and influence customer buying patterns and increase revenue and market share.
• Communicates with Impact- Clearly and consistently gets information across in a timely and effective manner both verbally and in writing. Demonstrates the ability to influence people and get them to take appropriate action.

What you need to bring to the table:

• Associates degree or Relevant experience required; College degree preferred
• 10 years of relevant projects experience

What You Will Be Doing:

• Serves as the functional leader responsible for developing strong and positive relationships with key stakeholders to enable successful development and delivery of ePC projects across all market sectors
• Responsible for successful execution of document management activities on all ePC projects, ensuring delivery of the project will meet or exceed financial, operational, quality, safety goals and customer retention for each market served. Near term responsibilities also include serving in the role for developing all document management content required to support procurement and subcontracting during project development (RFP phase) and project delivery (execution phase). This responsibility will be in effect, until such time the market sector project growth enables growth of the document management department.
• Champion the organization's commitment to safety and demonstrate a strong personal commitment to safety and D&Z values by providing leadership and establishing expecations and accountability related to the execution of an effective Customer and D&Z safety program across the entire market sector.
• Conduct tactical review of the market sector business plans, including full comprehension of market sector strategic initiatives and annual growth plans that are required to develop document control resource staffing plans to ensure resources are available, prioritized, and deployed to support the work.
• Ensure effective technical and document control governance, procedures, and tools are established and maintained to support successful project delivery and operations. Ensuring all document control resources are trained and operating within the tool set.
• Effectively partner with fuctional areas to achieve shared goals, resolve conflicts, and establish/promote best practices and process improvement.

What’s In It For You?

• The opportunity to be a part of a growing Day & Zimmermann team
• Work for the #1 Operations & Maintenance contractor in the power industry, as ranked by Engineering News-Record;
• A competitive compensation package and company 401k plus match, comprehensive medical/dental/vision plan and paid time off.