Document Security Administrator jobs in Fairbanks, AK

M2 is a highly interactive team with an extensive history supporting government, defense, and aerospace industries. The Document Control Specialist/Office Administrator is an important role that works with our multi-disciplined team to support document control practices while managing the day-to-day administrative operations at the project site in Alaska, coordinating administrative tasks, and providing support to the site managers. The highly organized and proactive Specialist/Administrator ensures the smooth running of the project.

Key Responsibilities:

Document Control

· Follow established procedures and instructions for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents.

· Maintains high quality throughput via efficient, effective, and enforced document control methods.

· Assists in providing training and guidance to employees on system use and document control standards.

· Contribute to the development and continuous improvement of efficient document control processes and a system for utilization by the company.

· Ensure performance and quality conform to codes, standards, and requirements are followed.

· Adhere to project document deliverables in accordance with approved processes and procedures, ensuring their availability to the project execution team.

· Assist in distributing project information and documentation to relevant stakeholders following approved processes and procedures.

· Assist with tracking the technical and organizational activities that establish and maintain control of a product and its product configuration information throughout the life cycle of the product.

Office Administration

· Manage the administrative functions of the project office, including monitoring office supplies and equipment management, and responding to facility and maintenance needs.

· Placing, picking up, and ordering all supplies for the site team.

· Provide support to the project management team, including technical support, coordinating with Estacada Office, calendars, preparing documentation, assisting with travel arrangements and vehicle assignment, maintenance, and coordination.

· Receive and direct on-site visits of vendors/visitors such as trailer contractors, portable toilet contractors and/or other routine service vendors.

· Maintain and organize records, files, and other documents, ensuring accuracy and confidentiality.

· Assist in preparing reports, presentations, and other materials for meetings and presentations.

· Manage internal and external communications, including email, phone calls, and mail.

· Ensure common areas are clean, stocked and managed efficiently.

· Coordinating with IT to support the site team and supporting equipment/program installation.

· Other duties as assigned.

Knowledges, Skills & Abilities:

· Must be able to pass a criminal background check, handing of Controlled Classified Information (CUI)

· Must work well under pressure, meeting and completing multiple deadlines.

· Ensure timely prioritization of work and projects.

· Ability to analyze problems and recommend solutions.

· Ability to respond to frequent, competing priorities and responsibilities.

· Ability to interface with internal and external customers.

· Ability to communicate clearly and effectively through the oral and written word.

· Excellent communication, analytical, and problem-solving skills.

· Ability to work independently, take initiative, and solve problems.

· Teamwork and collaboration oriented

· Works well in evolving environments and supports the team in creating and facilitating evolution.

· Ability to successfully work under potentially harsh conditions like a laydown yard or construction site.

Experience and Education:

· 2 years of experience in a Document Control Specialist role

· 2 years of experience in an administrative assistant role, preferably in a fast-paced environment.

· Strong organizational and time management skills, with the ability to multitask and prioritize effectively.

· Strong attention to detail and the ability to maintain confidentiality and discretion.

· Proficient in Microsoft Office Suite and other productivity tools including Word, Excel, Access, Adobe Acrobat, understanding of database and application administration.

· Associate’s degree in a related field preferred not required.

Job Type: Temporary

Pay: From $27.00 per hour

Experience:

• Microsoft Office: 2 years (Required)

Ability to Commute:

• Delta Junction, AK (Required)

Ability to Relocate:

• Delta Junction, AK: Relocate before starting work (Required)

Work Location: In person