Documentation Clerk jobs in Virginia Beach, VA

Documentation Clerk is responsible for clerical duties related to the maintenance of technical documentation. Completes tracking, logging, updating and version control of technical documents according to business standards. Being a Documentation Clerk requires a high school diploma or equivalent. Typically reports to a supervisor. The Documentation Clerk works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

C
Documentation Technician
  • Community Direct Services
  • VIRGINIA BEACH, VA FULL_TIME
  • Documentation Technician (Full Time)

     

    Summary:To facilitate, supervise, maintain quality assurance and compliance of documentation as outlined in the policies & procedures of CDS for all Home and Community-Based Settings services offered.

    All Documentation Technician team members will be able to provide the following tasks at minimum:

     Case Management- Case management is defined as the maintenance, review, and correction of supported documentation (contact notes) submitted by all staff within your assigned caseload for CDS programs on a two-week rotation schedule. The documentation reviewed will be assessed for its alignment with appropriate ISP goals/objectives. Documentation Technicians are responsible for ensuring all documentation is received into CDS systems within the allotted timeframe and that all required re-submissions are received within the allotted timeframe. The Documentation Technician will also ensure that accurate information is on file for each person within their caseload by auditing each file on a quarterly basis; accurate information includes information outlined on the auditing checklist. Case Management ensures that supported documentation (contact notes) reflect & adhere to the following: Person Centered quality standards, current ISP/treatment plan goals, HCBS, Human Rights, DBHDS, DMAS, and all applicable regulatory rules, laws, and policies. are adhered to. A Documentation Technician will ensure that documentation training is scheduled and provided as needed for support staff that demonstrate challenges with adhering to submission deadlines and/or submitting documentation that aligns with the active ISP; they will also make recommendations for additional skill based training as needed for people receiving supports with a high level of support needs. Documentation Technicians will ensure behavior data is received from support staff as scheduled by the assigned Behavior Consultant on file and that the information is submitted to the assigned Behavior Consultant on file as scheduled. If any of these items are on physical paper, they will be scanned into the Therap system and attached/uploaded to the individual’s file.

    1. Billing- Billing is defined as the receipt of all documentation that pertains to hours worked within a particular time period in order to prepare it for billing. The Documentation Technician will maintain all billing documentation according to their assigned caseload(s) as follows:
    • Sponsored Residential Case(s): receive billing sheets on a Monthly basis. The support staff that work within this program are able to submit these forms via upload in Therap, fax, or in-person at the office. If they do not bring them to the office monthly, they will need to submit the original copy to their Support Coordinator II during the quarterly visit; Documentation Technician will receive the original from SC II at that time for filing.
    • Supportive In-Home Case(s): on a bi-weekly schedule (according to pay-schedule of CDS) the Documentation Technician will use the EVV-Scheduling Report in Therap and compare it against the documentation in order to determine the amount of hours to be billed during that time period. Once the documentation confirms the hours worked, the Documentation Technician will document it accordingly in the respective billing book.
    • Companion, Personal Assistance, & Respite Case(s): on a bi-weekly schedule (according to pay-schedule of CDS) the Documentation Technician will use the EVV-Scheduling Report in Therap and compare it against the documentation in order to determine the amount of hours to be billed during that time period. Once the documentation confirms the hours worked, the Documentation Technician will document it accordingly in the respective billing book.
    1. On Call Support-On call support is defined as the Documentation Technician providing direct services when necessary. A Documentation Technician will be expected to provide direct services for a case on their caseload after the following has occurred:
    • The assigned DSP has called out, fallen ill, etc. and they are unable to find another replacement in a timely manner;

    On weekdays, the Documentation Technician will rotate every other day on-call for the entire company. On weekends, only 2 Documentation Technicians will be on-call for the entire company. When the Documentation Technician provides direct services (after 5pm & on the weekend), they will be compensated at their assigned pay rate and will ensure that appropriate and timely documentation is reflected in the data collection records, individual schedules, case notes, monthly summaries, incident reports, etc. are adhered to per DBHDS, Medicaid, and CDS policies & procedure.

    1. Professional Development-Professional Development is defined as the attendance of scheduled meetings with Program Director or designee to discuss challenges, case studies, and progress of team activities. The Documentation Technician will attend general staff meetings to receive and share information with CDS team members to evaluate and, if needed, revise training strategies or treatment objectives to improve to quality of life of the individuals participating in CDS programs. The Documentation Technician will also complete at least 6 training hours each year independently in the following areas: ethics (1 hour); person centered practices (2 hours); behavior modification (2 hours); and 1 area of their choosing related to the field of Human Services. These trainings can be conducted virtually and can be recorded videos. They will be documented on a separate form and submitted each year on June 30.
    1.  Compliance- Compliance is defined as the Documentation Technician ensuring that staff and all program participants are adhering to required HCBS, Human Rights, DBHDS, DMAS, and all applicable regulatory rules, laws, and policies as outlined in CDS policies & procedures. Documentation Technicians will also make reports to Support Coordinators and Program Directors based on state requirements to satisfy risk management obligations. This will also include participating in required quality assurance & risk analysis teams, groups, etc., as they are scheduled, necessary to review challenges that exist within the infrastructure of CDS, improve services, & mitigate risks, and ensure that DBHDS and DMAS standards are adhered to for reimbursement purposes. The Documentation Technician will abide by company policies and procedures including confidentiality practices and human rights regulations.                                                
    1. Other Duties as Required- Other duties as required are defined as the Documentation Technician performing other job duties that require skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.

    Education/Experience Requirements: minimum of 1-year experience providing support to individuals with intellectual and/or developmental disabilities. Documentation Technician must possess both effective written and interpersonal communications skills. Additionally, Documentation Technicians must be able to work well under pressure and have the capability to work discreetly with highly confidential information such as ISPs.

    Knowledge, Skills and abilities: Documentation Technicians are expected to have the following skills:

    detail-oriented, dependable, time-management, multitask and troubleshoot. Must possess the ability to lift at least 50lbs. Documentation Technician should also possess strong interpersonal, communication and customer service skills.

     

    Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or emergencies. May be needed to qualify as QDDP or related designation as required by program.                                                                                

    Skills and Abilities: Valid driver’s license and able to transport individuals when necessary. Acceptable time management skills. Good communication & documentation skills. Must be able to work with minimal supervision. Must be computer-savvy and well-versed in Microsoft Office products. Experience using a scanner is also important.

    Knowledge of human behavior

    Subject to criminal background and child protective services central registry check. 

    Positions to be supervised: None


    About the Company:
    Community Direct Services



  • 3 Days Ago

S
Loan Documentation Specialist
  • Shore United Bank
  • Ocean, MD FULL_TIME
  • Shore United Bank is seeking a Loan Documentation Specialist to join our team. A Loan Documentation Specialist is responsible for preparing loan documentation within the loan platform system and revie...
  • 7 Days Ago

S
Senior Architecture Repository & Documentation Analyst
  • Sentara
  • Virginia, VA FULL_TIME
  • Sentara is hiring a Senior Architecture Repository & Documentation Analyst!Be a part of an excellent healthcare organization that cares about our People, Quality, Patient Safety, Service, and Integrit...
  • 3 Days Ago

A
Naval Engineering Documentation Technician II - Secret Clearance
  • americansystems
  • Virginia, VA FULL_TIME
  • Job Title / Level Naval Engineering Documentation Technician II - Secret Clearance Clearance Required? Secret Location: Virginia Beach, VA 23452 US (Primary) % Travel 0 - 10% Job Description Are you a...
  • Just Posted

A
Naval Engineering Documentation Technician I - Secret Clearance
  • americansystems
  • Virginia, VA FULL_TIME
  • Job Title / Level Naval Engineering Documentation Technician I - Secret Clearance Clearance Required? Secret Location: Virginia Beach, VA 23456 US (Primary) % Travel 0 - 10% Job Description Are you an...
  • Just Posted

A
Naval Engineering Documentation Technician I - Secret Clearance
  • AMERICAN SYSTEMS
  • Virginia, VA FULL_TIME
  • Job Title / Level Naval Engineering Documentation Technician I - Secret Clearance Clearance Required? Secret Location: Virginia Beach, VA 23456 US (Primary) % Travel 0 - 10% Job Description Are you an...
  • 1 Day Ago

Filters

Clear All

  • Filter Jobs by companies
  • More

0 Documentation Clerk jobs found in Virginia Beach, VA area

A
Operations Support Supervisor
  • Autism Society Tidewater Virginia
  • Virginia Beach, VA
  • Job Description Job Description About us The Autism Society Tidewater Virginia is a local affiliate of the nation's olde...
  • 3/28/2024 12:00:00 AM

S
(USA) Member Specialist
  • Sam's Club
  • Virginia Beach, VA
  • What you'll do at Position Summary... What you'll do... Ensures area of responsibility is maintained in accordance with ...
  • 3/27/2024 12:00:00 AM

R
Administrative Assistant - Work From Home>
  • Rob Levine Law
  • Virginia Beach, VA
  • [Office Assistant / Fully Remote] - Anywhere in U.S. / Competitive Pay - As an Administrative Assistant you'll: Act as t...
  • 3/27/2024 12:00:00 AM

J
HVAC TB Sr Controls Technician
  • Johnson Controls International
  • Norfolk, VA
  • Be part of the future! We are one team, dedicated to working collaboratively to create purposeful solutions that propel ...
  • 3/25/2024 12:00:00 AM

J
HVAC Truck Based Sr Controls Technician
  • Johnson Controls International
  • Norfolk, VA
  • Be part of the future! We are one team, dedicated to working collaboratively to create purposeful solutions that propel ...
  • 3/25/2024 12:00:00 AM

A
Operations Support Supervisor
  • Autism Society Tidewater Virginia
  • Virginia Beach, VA
  • Company Description The Autism Society Tidewater Virginia is a local affiliate of the nation's oldest leading grassroots...
  • 3/25/2024 12:00:00 AM

D
FT Data Entry Clerk - Work From Home>
  • D1 Training
  • Virginia Beach, VA
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / Competitive Pay - As a Data Entry Clerk you'll: Insert da...
  • 3/24/2024 12:00:00 AM

D
FT Entry Level Data Entry Clerk - Work From Home>
  • DZ Staffing
  • Virginia Beach, VA
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / Competitive pay - As a Data Entry Clerk you'll: Input, up...
  • 3/24/2024 12:00:00 AM

Virginia Beach is located at 36°51′02″N 75°58′40″W / 36.8506°N 75.9779°W / 36.8506; -75.9779 (Virginia Beach). According to the United States Census Bureau, the city has a total area of 497 square miles (1,290 km2), of which 249 square miles (640 km2) is land and 248 square miles (640 km2) (49.9%) is water. It is the largest city in Virginia by total area and third-largest city land area. The average elevation is 12 feet (3.7 m) above sea level. A major portion of the city drains to the Chesapeake Bay by way of the Lynnhaven River and its tributaries. The city is located at the southeaster...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Documentation Clerk jobs
$42,808 to $54,341
Virginia Beach, Virginia area prices
were up 1.2% from a year ago

Documentation Clerk in Abilene, TX
Document clerks are also known as word processors, typists, data entry keyers, electronic data processors and information processing workers.
December 28, 2019
Documentation Clerk in Monroe, LA
A Documentation Clerk creates and maintains documentation to set delivery schedules and manage the movement of incoming and outgoing cargo and shipments in airlines.
December 04, 2019
Documentation Clerk in Oklahoma City, OK
Assures documentation department documents are correct, efficient and effective.
February 01, 2020