Executive Administrative Assistant jobs in Ames, IA

We’re looking for an Executive Administrative Parter - Leader with leadership experience in our Des Moines, IA office. This is an opportunity to work closely with our Business Owner Solution team within Benefits & Protection. In this role, you’ll support & partner with executive leaders within the department along with providing additional support to their direct reports. Additionally, this role will lead a team of 5 Administrative Assistants.

• Strategic calendar management - Independently and proactively manage all aspects of schedules for leaders and make decisions on priority on their behalf. Respond to invitations and requests while negotiating with others to find the best date/time options.
• Independent and proactive meeting management/coordination. Attend meetings, facilitate communications on behalf of the person(s) being supported to the department or team.
• Advanced inbox management – Tracking deadlines and responses. Responding to emails on behalf of in their voice. Articulate opinions while connecting multiple channels of information/communications together to make assessments and assist in prioritizing information for the leader(s) supported.
• Assist with onboarding new leaders
• Research and book travel arrangements, submit/approve purchase/travel card expenses, track department expenses and submit invoices
• Manage information through multiple technology channels – Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms.
• Projects – Business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact. Oversee the creation and analysis of reports as needed (current status, trends, budgetary).
• Leadership – Lead and direct the activities of an administrative assistant team, including workflow management, performance management, compensation calibration/administration, coaching, mentoring, hiring and termination. Strategic alignment and continuous realignment of support to meet organizational restructuring and business needs. Analyze administrative processes and recommend/implement procedural or policy changes to improve operations. Review and innovate current processes and coordinate organizational procedures for optimized efficiency and productivity. Serve as liaison between staff and leaders regarding company climate, employee well-being, project updates, proposals and planning. Create and/or distribute communications relative to enterprise, business area, department, or team information as appropriate. Act as point of contact between leaders and internal/external stakeholders.

Operating at the intersection of financial services and technology, Principal builds financial tools that help our customers live better lives. We take pride in being a purpose-led firm, motivated by our mission to make financial security accessible to all. Our mission, integrity, and customer focus have made us a trusted leader for more than 140 years!

• High school diploma and 6 years related experience required
• Strong verbal and written communication skills
• Strong time management and decision-making skills
• Strong organizational skills along with attention to detail
• Ability to gather and consolidate and analyze data from various sources
• Strong project reporting skills, with a focus on interdepartmental and enterprise communication
• Ability to set priorities, handle multiple tasks, and meet deadlines
• Deal well with ambiguity, demonstrating strong ability to adapt to/lead through change and strong situational awareness
• Ability to establish trust and rapport easily across all channels (video, phone, chat)
• Ability to influence and negotiate
• Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information
• Strong keyboarding and adaptability in computer, web and mobile business applications. Proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.

Skills That Will Help You Stand Out

• Have a deep understanding of the area they support and how it aligns and impacts the broader organization.
• Ability to anticipate patterns and themes and look beyond the immediate problem to get ahead of the wider implications.
• Deal well with ambiguity, demonstrating strong ability to adapt to and lead through change and strong situational awareness
• Prior formal leadership experience

Work Environment

This role is hiring in Des Moines, IA and requires a hybrid work environment (blending at least three office days in a typical week).

Work Authorization/Sponsorship

At this time, we're not considering applicants that need any type of immigration sponsorship (additional work authorization or permanent work authorization) now or in the future to work in the United States. This includes, but IS NOT LIMITED TO: F1-OPT, F1-CPT, H-1B, TN, L-1, J-1, etc. For additional information around work authorization needs please use the following links.

Nonimmigrant Workers and Green Card for Employment-Based Immigrants

Investment Code of Ethics

For Principal Asset Management positions, you’ll need to follow an Investment Code of Ethics related to personal and business conduct as well as personal trading activities for you and members of your household. These same requirements may also apply to other positions across the organization.

Experience Principal

At Principal, we value connecting on both a personal and professional level. Together, we’re imagining a more purpose-led future for financial services – and that starts with you. Our success depends on the unique experiences, backgrounds, and talents of our employees. And we support our employees the same way we support our customers: with comprehensive, competitive benefit offerings crafted to protect their physical, financial, and social well-being. Check out our careers site to learn more about our purpose, values and benefits.

Principal is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.