The Executive Administrative Assistant III handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Being an Executive Administrative Assistant III conducts research and information gathering on behalf of the executive and prepares summaries and reports. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. In addition, Executive Administrative Assistant III develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree or equivalent. Typically reports to a C-suite executive. Being an Executive Administrative Assistant III work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. Working as an Executive Administrative Assistant III typically requires 4 -7 years of related experience. (Copyright 2024 Salary.com)
Job Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support. The ideal candidate will have strong computer literacy skills, excellent organizational abilities, and the ability to transcribe and proofread documents. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office.
Duties:
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare and edit correspondence, communications, presentations, and other documents
- Create and maintain filing systems, both physical and digital
- Perform data entry tasks and maintain databases
- Assist with travel arrangements and expense reporting
- Conduct research and compile data as needed
- Handle incoming calls, take messages, and redirect inquiries to appropriate parties
- Provide general administrative support to the executive team
Requirements:
- Proficiency in using DocuSign, Google Suite, and other office software
- Strong computer literacy skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Ability to transcribe accurately and proofread documents for errors
- Previous experience in a clerical or administrative role preferred
- Strong attention to detail and ability to maintain confidentiality
- Excellent communication skills, both written and verbal
- Ability to work independently with minimal supervision
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
Job Type: Part-time
Pay: $25.00 - $30.00 per hour
Expected hours: 20 per week
Schedule:
Ability to Relocate:
Work Location: Hybrid remote in Fairfield, CT 06824
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