The Executive Administrative Assistant III handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Being an Executive Administrative Assistant III conducts research and information gathering on behalf of the executive and prepares summaries and reports. Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. In addition, Executive Administrative Assistant III develops positive and strategic relationships at all levels of the organization. Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree or equivalent. Typically reports to a C-suite executive. Being an Executive Administrative Assistant III work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. Working as an Executive Administrative Assistant III typically requires 4 -7 years of related experience. (Copyright 2024 Salary.com)
DUTIES: Manage the executive’s calendar, scheduling appointments, meetings, and events. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Prepare and organize documents, reports, and presentations for internal and external meetings. Serve as a liaison between departmental staff and external stakeholders, including government agencies, contractors, and community members. Maintain confidential files and records, ensuring compliance with all relevant regulations and policies. Coordinate special projects and initiatives as assigned by departmental leadership. Manage incoming communications, including phone calls, emails, and correspondence, and prioritize accordingly. Provide administrative support during departmental meetings, including taking minutes and distributing follow-up action items. Serve the Water and Sewer Utility Board as Board Secretary. Prepare board meeting agenda, advertisements, and other necessary communications.
QUALIFICATIONS: Bachelor’s degree in business administration, public administration, or a related field preferred. Proven experience as an executive assistant or in a similar administrative role. Strong proficiency in Microsoft Office Suite and other relevant software applications. Excellent organizational and time management skills, with the ability to multitask and prioritize effectively. Exceptional communication skills, both written and verbal, with a professional and courteous demeanor. Ability to maintain confidentiality and handle sensitive information with discretion. Flexibility and adaptability to changing priorities and deadlines. Knowledge of water and sewer industry terminology and processes is a plus.
To apply - complete an application on the City of Evansville's website, www.evansville.in.gov.
Job Type: Full-time
Benefits:
Schedule:
Work Location: In person
Clear All
0 Executive Administrative Assistant jobs found in Evansville, IN area