Executive Administrative Assistant jobs in Lafayette, LA

Safety Management Systems is searching for a confident, detail-oriented Administrative Assistant to provide administrative support at the executive level to the President and Vice President of SMS.  Duties include but are not limited to: preparing business correspondence and reports using Microsoft Office and Google Applications; coordinating travel with extensive itineraries; conducting research and compiling data to prepare presentations; answering and directing telephone calls; coordinating meetings with management, vendors and customers; maintaining corporate documentation such as minutes, and resolutions; and assisting with special projects. 

Duties / Responsibilities:

• Coordinates, directs, and oversees the office of the Division President

• Coordinates and manages the daily schedule of the President and Vice President with internal and external parties to include management meetings, projects, and priorities

• Maintains appointment/meeting schedule and calendar for division

• Plans/organizes and implements events such as meetings, business luncheons, or dinners

• Coordinates travel within company guidelines and manage extensive itineraries

• Answers telephones, transcribes and disseminates messages and internal communications.

• Arranges “call-back” times when needed

• Communicates with senior and executive management,  customers, vendors, and visitors in a highly-professional manner

• Generates letters, memos, agendas, and other requested documents to include data for President discussions, meetings, and responses

• Attends meetings as requested in order to record minutes

• Files and retrieves requested documents and reports

• Processes invoices and reviews credit card statements and expense reports

• Assists with getting contracts signed timely

• Coordinates company events/functions

• Performs all other duties as assigned

Skills / Qualifications:

• High School Diploma or equivalent with a minimum of 5 years of Administrative Assistant experience in a business setting; Executive Administrative Assistant experience preferred

• Bachelor’s degree preferred

• Ability to work independently in a fast paced environment

• Ability to meet deadlines, manage, and prioritize multiple tasks

• Ability to maintain strict confidentiality

• Excellent communication skills to communicate effectively, in verbal or written forms, with employees, customers, or the general public

• Proficient in the use of PC application such as Microsoft Office and Google Applications (ie. MS Word, MS Excel, GMail, Google Sheets, etc…)

• Highly-reliable attendance record

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 

Acadian's Safety Management Systems (SMS) deploys registered paramedics specially trained as remote paramedics, HSE consultants, and on-site safety technicians, as well as offers an extensive array of regulatory and compliance training services.