Executive Administrative Assistant jobs in North Dakota

NOVA Fire Protection and its sister company, Systems Technology, is a Fire Sprinkler and Fire Life Safety contracting firm headquartered in Fargo, ND with branch offices in Bismarck and Minneapolis. We are seeking a Executive Administrative Assistant for our main office in Fargo, ND to support our Senior Leadership team.

The Executive Assistant will play a pivotal role in the smooth operation of our company by managing daily administrative tasks, ensuring compliance with safety programs, supporting our executive team’s needs, and performing various accounting and administrative tasks. This role requires excellent organizational skills, the ability to handle multiple tasks efficiently, and a keen eye for detail.

Responsibilities:

• Manage and filter emails various general mailboxes ensuring timely responses and follow-ups.

• Open, sort, and organize incoming and outgoing mail.

• Maintain strict compliance with various safety programs and ensure all documentation is up to date.

• Arrange and coordinate travel logistics for staff as required.

• Assist with answering phones and directing calls to appropriate team members (approximately 2 hours per day).

• Provide general administrative support including scheduling meetings, preparing reports, and maintaining records.

• Perform various accounting tasks to assist the Controller, including data entry and financial record keeping.

QUALIFICATIONS:

· Highly professional

· Excellent verbal and written communications skills

· Proficient in Microsoft Office products including Outlook, Excel and Word

· Strong organizational skills

· Problem solving skills

· Ability to work with minimal direction

· Attention to detail and accuracy in work product

· Ability to meet and establish deadlines

· Flexibility and the ability to thrive in a fast-paced environment

· Excellent interpersonal skills and a team player

Job Type: Full-time

Pay: $17.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• How many years have you used MS Office products?

Ability to Relocate:

• Fargo, ND 58102: Relocate before starting work (Required)

Work Location: In person