Executive Assistant jobs in Boca Raton, FL

Responsibilities include but not limited to:

• Conduct legal research on cases and gather pertinent legal information.
• Prepare and draft legal documents such as briefs, motions, complaints, pleadings, subpoenas, affidavits and summonses, formats documents as appropriate for each court.
• Compile, proofread, and edit drafts of contracts, leases, licenses, and other legal documents.
• Coordinate multi-document filings in circuit, state, and federal courts, including e-filing.
• Establish and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system.
• Transcribe dictation, scheduling, calendaring, time entry, and billing.
• Collaborate with firm-wide departments handling multiple responsibilities, including case opening, conflict checking, billing, training, records, etc.
• Assist attorneys in all stages of litigation cases from onset to post-trial.
• Assist with trial preparation, including creating trial notebooks, organizing exhibits, coordinating witness schedules, maintaining trial calendar, and communicating effectively with opposing counsel and courtroom staff.
• Perform other related duties as assigned.
• Experience tracking firm, attorney and client expenses and using application software to process reimbursement and payments.
• Knowledge and ability to participate in client billing including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates.
• Schedule client appointments in coordination with the attorney.
• Managing electronic and paper case files.
• Handling incoming and outgoing mail and other correspondence.
• Answering, screening, directing, and placing telephone calls and emails.
• Consistently deliver outstanding client service and quality.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Exceptional verbal and written communication skills.
• Understanding of legal language and principles, research methods, court pleadings and processes, and other related matters.
• Excellent interpersonal and customer services skills.
• Excellent organizational skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to perform tasks utilizing legal office software such as document management.
• Ability to function well in a high-paced and at times stressful environment.
• Ability to maintain confidentiality and exercise discretion and good judgment.
• Ability to work independently.
• Full proficiency with advanced, multifunction word processing software including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
• Experience in Coyote is a plus.

Education and Experience:

• High School Diploma or equivalent
• Minimum five (5) years of experience in a legal environment or law firm.
• Notary for the State of Florida required.