Executive Assistant jobs in Fort Wayne, IN

Description

JH Specialty is looking to expand their team with a full-time Executive Assistant. This role will support the company’s senior-level leaders and JH Specialty by performing a variety of administrative tasks. This role will succeed by employing a balance of exceptional communication and organizational skills. The hours for this role will generally be 7:30am - 4:30pm, but will vary based on company needs, ie. meetings, events, etc.

JH is a Fort Wayne based company looking for someone with a problem-solver mind and the talent to support it. Since 1998, JH has continued to surpass customer expectations and finds itself in an ongoing growth pattern. We continue to grow because of our diversely talented team and maybe you will be the next addition to the JH family.

Qualifications:

· 5 years of experience working as an Executive Assistant, required.

· Excellent writing and communication skills, required. 

· Experience working with clients or customers, required.

· Ability to work on-site full-time, required. 

· Undergraduate degree or equivalent work experience, preferred.

Essential Duties and Responsibilities:

• Perform general office duties such as answering the phone, data entry, and Provide hospitality to all guests and help to create a welcoming environment.
• Manage and maintain calendar for CEO (and other Senior Leaders as needed), including scheduling appointments, meetings, and travel arrangements.
• Manage and monitor email as needed or requested by senior leaders and appropriately respond.
• Assist with preparation of various meeting presentations and agendas.
• Prepare and edit internal/external letters and communications as directed by the Senior Leaders. Effectively develop and communicate announcements throughout the organization and to senior leadership.
• Coordinate and manage periodic all-staff meetings and events.
• Conduct special projects, as needed, including designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff; composing and preparing correspondence.
• Coordinate building maintenance and vendors under the direction of Leadership.
• Coordinate employee enhancement initiatives and activities.
• Provide other administrative support to the Senior Leaders, as needed.
• Uphold a strict level of confidentiality, professionalism, and integrity in all dealings, and maintain confidential and sensitive information.

Critical Competencies:

Critical Thinking: Makes decisions and solve problems based on critical thinking. Demonstrated ability to collect and analyze complex data, establish facts and draw valid conclusions.

Communication: Communicates accurate and complete information in a timely and transparent manner. Ability to communicate effectively with all levels of the organization.

Time Management: Ability to jump from project to project and prioritize on-the-fly in an autonomous style. This role will be expected to juggle multiple projects at a time and deliver timely results.

Attention to Details: the ability to accomplish/complete a task while demonstrating a thorough concern for all the areas involved, no matter how small. This means monitoring and checking work or information, while organizing time and resources efficiently.

Adaptability: Demonstrated flexibility and willingness to adapt to internal processes and change, delays or unexpected events. Able to respond to adversity or restrictions of the organization with resilience and tenacity.

Accountability: Acceptance of responsibility for honest and ethical conduct towards others and having a willingness to be transparent.

Interpersonal Effectiveness: Builds constructive and effective relationships; builds trust and treats others with respect; presents information and responds to questions with confidence; uses humility, diplomacy and honesty.

Compensations and Benefits:

· Competitive salary commensurate with education, credentials, experience, skills, and position

· Benefit options including but not limited to medical, dental, life insurance, disability insurance, and health savings account (including company contributions)

· 401(k) with company contribution

· Paid Time Off

· Holiday Pay

· Flexible scheduling

Why JH?

JH has been recognized with various awards over the 25 years of business including Best Places to Work (9 years in a row), PPAI Greatest Companies to Work For, Swagger Award, Indiana Company to Watch, plus various ADDY Awards each year including Silver, Gold, Judge's Choice, and Best of Show. Wait until you see where you will be working. We are extremely proud of our 17,000 square foot, fun and functional office.

Team members find satisfaction working here because:

· Every day is different.

· We create a positive influence on businesses and business owners across the country.

· We work in a family atmosphere environment.

· We know team members have their back, and they are there for their team members.

· We work in an environment where everyone strives to live by ‘The Golden Rule’.

All applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, disability, gender identity or national origin. At JH we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles here.