Executive Assistant jobs in Virginia

Assistant Project Manager/Estimator

Job Overview

Executive Glass Services, Inc. (EGS) is looking for an Assistant Project Manager to join the project management team. The Assistant Project Manager contributes to estimating smaller projects,  planning and development of projects, supports the coordination and management of projects, keeps track of and reports on project progress and completes tasks assigned by the Project Manager in an efficient and timely manner.

Executive Glass Services, Inc. (EGS) is a mid-size commercial construction company in business nearly 20 years with a well-established group of positive, motivated employees who enjoy working together. Employees are encouraged to voice their ideas and collaborate, and management values and rewards quality work. EGS company culture includes occasional lunch events, company outings, and holiday gatherings. The company also has an excellent benefits package for permanent full-time employees, including paid company holidays, paid vacation, 401k with company match, as well as medical and dental.

Position Responsibilities and Duties

Project Set-up and Start-up

• Estimate/bid smaller projects
• Enter new jobs into Smartsheet & QuickBooks
• Read construction drawings/plans.
• Create Material Schedule & submittals
• Creating AIA & SOV
• Review project contracts

Document Management              

• Fill purchase order acknowledgements with PO’s
• File RFI’s, ASI’s, change orders, contracts, returned submittals, etc.

Submittals

• Put together product data, samples, SDS
• Assemble shop drawings
• Assemble safety documents, on site forms, LEED

General APM Assistance

• Help getting quotes from vendors and suppliers
• Send out bids
• Help with schedule & daily job tickets
• Answer phones when the admin is out
• Research products and services as required

Billing

• Use AIA’s with SOV, for monthly billings
•  Project Close Out
  

• Ensure job & change orders have been completely billed

Position Qualifications

• Strong time management and organizational skills
• Excellent written and verbal communication skills
• Ability to work in a fast-paced construction environment
• Construction and/or project management professional experience
• Understanding of billing needs, such as AIAs, change orders, PO’s, etc.
• Administrative experience, such as document filing, answering phone calls, etc.
• Comfortable communicating with external general contractors, project managers, estimators and superintendent
• Proficient with computers (Microsoft Office, other software)
• Experience with QuickBooks
• Experience with Smartsheets preferred.

Working Hours & Location

• Monday-Friday (8:00am-4:30pm)
• Full time position
• Sterling, VA (EGS Office)