Executive Business Administrator jobs in Anchorage, AK

ADMINISTRATOR/EXECUTIVE DIRECTOR

Job Description | $70,000-$80,000

I. SUMMARY

This executive position is based in Anchorage, Alaska with occasional travel to the YK Delta. This is a benefitted position with health insurance and generous PTO. The Administrator/Executive Director, under the direct supervision of the Council Chair, directs, plans, organizes, coordinates, and manages the programs and general operations of the Tribe, within the available resources, as directed by the Tribal Council. The Administrator carries out the goals and objectives of the Tribe utilizing policies and procedures and is responsible for the daily operations of the Tribe.

II. ESSENTIAL DUTIES AND RESPONSIBILITIES

A. Administration

· Supervise staff and provide human resources management.

· Ensure that Policies, Personnel Handbook and other policies and procedures are followed; coordinate with staff to ensure that appropriate training, as opportunities and funding for such are available, is pursued by staff.

· Maintain professional oral and written communication with consultants, accountants and other agents of the Tribe.

· Maintain ability to adopt and adapt to on-going initiatives and support and maintain direction provided by the Chair and Council.

B. Budgeting

· Prepare draft annual budget in a timely manner for Council to review/approve in collaboration with the accountants and department heads prior to fiscal year end.

· Manage and/or assist staff to manage existing departmental compact-funded, grant-funded or enterprise programs and program budgets.

· Administer the approved operating budget by monitoring expenditures and recommending justifiable changes to the Tribe’s structure and goals. Take corrective action as necessary to stay within the approved operating budget.

· Ensure fiscal accountability and responsibility. Ensure the accountant provides accurate financial reports; work with the Council to ensure audits are submitted to the federal government on the timeline dictated by the federal government when required.

C. Grants

· Work with Departments to identify and pursue funding for tribal programs and services.

· Review grants written by the various departments that seek to enhance or continue the operations/programs of that department. Ensure that the most professional application possible is submitted.

· Negotiate funding proposals with local, state, federal, and private organizations and present new funding sources/programs to the Council for review and approval.

· Initiate and negotiate contractual agreements with funding sources; execute contracts and other commitments as authorized or delegated by the Council. Obtain final approvals from Council.

· Ensure compliance with tribal, state, and federal requirements of grants regarding expenditures and reporting.

D. Tribal Council/Committees

· Ensure appropriate staff provides staff support/coordinates with the President and Committees established by the Tribal Council, and recommendations from the Committees are forwarded to the Council in a timely manner.

· Serve as de facto member of Tribal Committees.

E. General Duties

· Refer Tribal members requesting services to the appropriate department.

· Work with the Council and appropriate directors to develop, review, and revise policies and procedures for existing and new programs and services as need arises.

· Establish, with input from the Council, long-term and short-term organizational goals and objectives. Work with staff to prepare and submit annual strategic planning documents to incorporate into the Council's annual strategic implementation plan; ensure departments know and understand and work to accomplish the Council’s long-term and short-term organizational goals and objectives. Review the goals/objectives with staff annually. Ensure staff submits quarterly progress reports to the Council, which are reviewed with the Council, as appropriate, during meetings.

· Ensure staff operates programs efficiently and effectively and that goals/objectives are met on an annual basis.

· Represent Tribe and maintain positive relations with other tribal, state, federal and local governments, public agencies, Tribal Members, the general public and the media. Treat Tribe Council, staff, tribal members, and the general public in a respectful manner. Maintain positive staff morale. Ensure overall professionalism, effectiveness, and efficient management of staff. Maintain confidentiality of Tribe and its Council and Administration.

F. Meetings, Reports and Other

· Host required staff meetings on a regular basis, providing staff with updates to programs, policies, training opportunities, etc.

· Attend Tribal Council meetings, special meetings, work sessions, executive sessions, and any government-to-government meetings with any other governmental agency staff meeting requested by governmental agencies. Attend other meetings as scheduled or requested by the Council. Provide written reports to Council on all meetings attended.

· Prepare monthly written reports of activities to the Council. In collaboration with accountant, prepare monthly budget reports for the Council.

· Receive, review/edit and route monthly reports from Program staff to the Council.

· Prepare annual updates (quarterly if appropriate) on activities to appear in the Tribal newsletter.

· Other duties as assigned by the Council.

· Serve as the facilitator for Council meetings.

· Plan, organize, and execute the Annual member meeting/Council seat elections.

III. MINIMUM REQUIREMENTS

Knowledge of and experience in tribal governance planning and development and coordination of tribal projects and programs, successful grant writing and application experience, contract development, records maintenance, public, community and village outreach and education, leadership and human resources.

Education:

Bachelor’s or Master’s degree preferred, or 5 years’ relevant experience in a supervisory position.

Experience :

· Demonstrated experience with tribal organization budgets.

· Previous experience directly supervising employees.

· Successful contracting experience in writing and managing grants and contracts.

Knowledge, Skills, and Abilities:

· Demonstrated advanced organizational leadership skills.

· Demonstrated knowledge of the Single audit process and timelines.

· Knowledge of Self-Determination funds, policies, and requirements.

· Knowledge of office practices and procedures with demonstrated advanced computer skills and willingness to establish and maintain Tribal government website and social media presence.

· Ability to balance competing priorities to achieve goals.

· Ability to work independently, under pressure with minimal supervision.

· Ability to comply with confidentiality requirements.

· Ability to understand, analyze and interpret financial reports.

· Proven ability to provide strong, professional, effective communication to Council, staff, tribal membership and other contacts of the Tribe.

· In previous employment, demonstrated ability to be a reliable employee, eligible for re-hire.

Contacts, Environment and Travel:

· Regular contact with Council Chair, department heads, tribal leaders, accounting and procurement staff, contractors and consultants.

· The Tribal Administrator is required to work both in the office and outside the office traveling to remote locations.

· Meetings and training sessions are required as directed by the Council Chair and Council.

· Ability to travel to the YK Delta is required as needed.

IV. PREFERRED KNOWLEDGE

· Understanding of the Native community of the Tribe.

· Previous experience working for a tribal government.

· Previous experience overseeing and promoting Tribal Economic Development.

· Understanding of natural/cultural resource protection enhancement and development.

V. PREFERENCE

Under the authority of P.L.93-638, Indian Preference shall be given to the applicant(s) who meet the minimum qualifications pursuant to the Tribe's Personnel Policies and Procedures.

VI. ADDITIONAL

Criminal Background Check

This position requires a criminal background check. All candidates for this position must consent to a criminal history record check, submit fingerprints and submit a supplemental employment application. No individual may fill this position:

· Who has been convicted of any crime involving a sexual offense.

· Who has been found guilty of two misdemeanors or one felony of a crime against a person, a child or involving violence.

· Whose past conduct creates an immediate or long-term risk for any Indian child or raises questions about an individual’s trustworthiness.

· Who is currently subject to a restraining order issued after a hearing which restrains the individual from harassing, stalking, or threatening an intimate partner or a child or any individual.

If qualified, please provide a resume and cover letter to info@georgetowntc.com

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Anchorage, AK 99518: Relocate before starting work (Required)

Work Location: In person