Executive Administrative Manager

Location: Venice, FL

Big Brothers Big Sisters of the Sun Coast are seeking an experienced Executive Administrative Manager to provide administrative support to our CEO and oversee all activities related to the CEO.

The ideal candidate will have 8-10 years of office administrative experience at an executive level working with confidential matters in a professional setting where time management, task flexibility, and strong organizational skills are required.

Responsibilities:

• Primarily responsible for administrative support to the CEO
• Maintains records related to the Corporate Board of Directors
• Maintains the daily calendar and coordinates meeting invitations for the CEO to specific invitees or full staff.
• Oversees the planning and implementation of all activities related to the CEO
• Manages lists and documents relative to the Corporate Board of Directors and Community Board members including Board Books and Corporate Board Member Orientation Manual.
• Prepares and manages the on-boarding and off-boarding of Corporate Board Members and Community Board Members with regard to Outlook, ACCESS, SalesForce, Welcome and/or Thank You letters, birthday cards, reference lists, etc.
• Manages various foundation applications, award letters and follow-up needs.

Requirements:

• Associate’s or Bachelor’s degree in business administration, marketing or other similar field of study
• 8-10 years of office administrative experience at an executive level working with confidential matters in a professional setting where time management, task flexibility, and strong organizational skills are required
• Extensive experience in the Microsoft suite of products (Word, Excel, PowerPoint) is required