Executive Staff Assistant jobs in Alexandria, LA

About us

St. Mary's Residential Training School

We are the leader for children with developmental disabilities in Louisiana. With open arms, we take children and adults with the most severe challenges and meet their needs with profound love. We take care of the tough cases by offering unique services to a wide age range of individuals from the ages of five to thirty-five.

Our mission is to provide every person the opportunity to develop to his or her full potential, intellectually, spiritually, mentally, physically, vocationally and socially. We accomplish our mission by providing comprehensive programs and services that develop functional skills and promote personal growth and independence in an environment that is filled with loving care and respect. Our purpose is to help each of our children and young adults realize greater possibilities and attain higher levels of performance.

GENERAL STATEMENT OF DUTIES: Assists the Administrator and Directors in all assigned duties. Prepares correspondence, reports and takes minutes for various committee meetings. Insures that all records, files, correspondence, and proposals are maintained for the Administrator and has access to sensitive information. Maintains the highest professional standards and practices.

DUTIES INCLUDE:

• Answers all incoming telephone calls for the Administrator
• Coordinates events and meetings for various administrative functions. Provides atmosphere of hospitality at these events.

• Performs all typing for the Administrator and for the Directors as needed. Prepares contracts and other legal documents for St. Mary’s.

• Attends and records minutes for St. Mary’s Executive Boards and committee meetings (Board of Directors, Finance, Safety, Human Rights, Retirement and Managers meetings)

• Establishes and maintains files for the administrative office, the Administrator, and the Directors as needed.

• . Responsible for correspondence involving the Board of Directors, Finance, Retirement and Human Rights Committees

• Performs all other duties as required by the Administrator or Directors

Job Type: Full-time

Pay: $14.00 - $19.00 per hour

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Microsoft Excel: 1 year (Preferred)
• Executive administrative support: 2 years (Preferred)
• clerical: 3 years (Preferred)

Work Location: In person