Executive Staff Assistant jobs in Baltimore, MD

The Assistant Executive in the Administration Department at Tenet Health plays a key role in supporting the executive team and ensuring the smooth operation of administrative functions. As an Assistant Executive, you will provide high-level administrative support, assist with project management, and contribute to the overall efficiency and effectiveness of the department. Your attention to detail, organizational skills, and ability to handle confidential information will be critical in this role.

Responsibilities

• Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
• Prepare and distribute correspondence, reports, and create slide presentations, ensuring accuracy and adherence to organizational standards.
• Coordinate and facilitate departmental meetings and events, including preparing agendas, taking minutes, and following up on action items.
• Assist with project management activities, including research, data analysis, and preparation of project documentation.
• Maintain confidential files and records, exercising discretion and professionalism in handling sensitive information.
• Conduct research, compile data, and prepare reports to support decision-making and strategic planning.
• Assist with budget management and expense tracking, ensuring adherence to financial guidelines and reporting requirements.
• Coordinate and oversee administrative processes, such as document management, record-keeping, and supply inventory.
• Serve as a liaison between the executive team, departmental staff, and external stakeholders, maintaining effective communication and collaboration.
• Support the implementation of administrative policies, procedures, and initiatives, ensuring compliance and continuous improvement.

Requirements

• Bachelor’s degree in business administration, Healthcare Administration, or a related field (preferred).
• 10 years or more experience of working with C-Suite executives daily.
• Proven experience in providing administrative support at an executive or senior management level.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail and accuracy in all aspects of work.
• Exceptional communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Proficient /Advanced level in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and email/calendar applications. Advanced level MS Office Suite
• Ability to handle confidential information with discretion and maintain a high level of professionalism and integrity.
• Strong problem-solving skills and the ability to think critically, proactively, critical, and strategic thinking.
• Ability to work independently and collaboratively in a team environment, demonstrating flexibility and adaptability.
• Familiarity with healthcare industry regulations and compliance standards is a plus.

Compensation

• Pay: $26.40-$42.20 per hour. Compensation depends on location, qualifications, and experience.
• Position may be eligible for a signing bonus for qualified new hires, subject to employment status.
• Observed holidays receive time and a half.

Benefits

The following benefits are available, subject to employment status:

• Medical, dental, vision, disability, AD&D and life insurance
• Paid time off (vacation & sick leave)
• Discretionary 401k with up to 6% employer match
• 10 paid holidays per year
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance.
• For Colorado employees, paid leave in accordance with Colorado’s Healthy Families and Workplaces Act is available.

Tenet Healthcare complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.

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