Executive Staff Assistant jobs in Boca Raton, FL

P
Executive Assistant
  • Private Label Staff
  • Beach, FL FULL_TIME
  • ABOUT US

    We are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, Ligand collaborates to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.

     

    POSITION SUMMARY

    We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and must be willing to provide 24/7 support as needed. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.

     

    RESPONSIBILITIES


    Calendar and Inbox Management

    • Efficiently manage multiple calendars and inboxes
    • Prioritize and schedule meetings, ensuring optimal use of the Executive’s time.
    • Streamline communication and maintain a well-organized inbox.

    Daily Schedule Creation

    • Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
    • Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel

    Travel Coordination

    • Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
    • Ensure the executive's travel plans align with business objectives and personal preferences.
    • Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
    • Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)

    Event Management

    • Plan and coordinate various events, including team-building activities and board meetings.
    • Collaborate with internal and external stakeholders to ensure seamless execution of events.
    • Anticipate and address logistical challenges to guarantee successful events.

    Office Presence

    • Maintain a regular presence at the office, aligning with the executive's schedule.
    • Act as a point of contact for colleagues and external partners in the executive's absence.
    • Handle any assigned work from C-Suite staff or as directed by CEO


    QUALIFICATIONS

    • Proven experience as an executive/personal assistant.
    • Exceptional organizational and multitasking abilities.
    • Strong interpersonal and communication skills.
    • Proficient in calendar and inbox management.
    • Flexibility to adapt to changing priorities and travel schedules.
    • Discretion and confidentiality in handling sensitive information.


  • 21 Days Ago

P
Executive/Personal Assistant
  • Private Label Staff
  • Beach, FL FULL_TIME
  • ABOUT US We are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, We coll...
  • 21 Days Ago

A
Litigation & Dispute Resolution Legal Assistant
  • Ascension Global Staffing & Executive Search
  • Beach, FL FULL_TIME
  • Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commi...
  • 20 Days Ago

P
Assistant to CEO
  • Private Label Staff
  • Palm, FL FULL_TIME
  • ABOUT US We are based in Jupiter, FL, and are a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, We coll...
  • 21 Days Ago

F
Travel PTA - Physical Therapy Assistant
  • Focus Staff Services
  • Worth, FL OTHER
  • OverviewWe currently have a client in Lake Worth, FL looking for a Physical Therapist Assistant (PTA)!Focus Staff is seeking a traveling Licensed Physical Therapy Assistant (PTA) who is highly motivat...
  • 21 Days Ago

T
Executive Assistant
  • Talluto, Cowan And Valley Llc
  • Royal, FL FULL_TIME
  • Job DescriptionWe are seeking a proactive and organized Executive Assistant to work closely with the business owner in managing day-to-day operations and supporting the overall growth and success of t...
  • 21 Days Ago

Filters

Clear All

  • Filter Jobs by companies
  • More

0 Executive Staff Assistant jobs found in Boca Raton, FL area

W
Executive Assistant
  • Wolfcap Team, LLC
  • Deerfield Beach, FL
  • Job Description Job Description Family leaders are looking for a high performing “Rockstar” committed to furthering thei...
  • 3/28/2024 12:00:00 AM

S
Sr. EXECUTIVE ASSISTANT
  • Sonny's Enterprises LLC
  • Fort Lauderdale, FL
  • Overview: The Sr. Executive Assistant provides a wide range of corporate administrative executive support to the CEO and...
  • 3/28/2024 12:00:00 AM

B
Executive Administrative Assistant
  • Brunswick
  • Hollywood, FL
  • **_Are you ready for whats next?_** _Come explore opportunities within Brunswick, a global marine leader committed to ch...
  • 3/28/2024 12:00:00 AM

L
Executive Administrative Assistant
  • LaborMAX
  • West Palm Beach, FL
  • Minimum Qualifications: - High School diploma or equivalent. -Five to Seven Years of Secretarial and administrative expe...
  • 3/28/2024 12:00:00 AM

C
Executive Assistant
  • Client Accelerators
  • Delray Beach, FL
  • REPORTS TO: CEO Please Read This Full Job Post Before You Apply: Do you thrive on solving problems and figuring out the ...
  • 3/28/2024 12:00:00 AM

B
Executive Assistant
  • Broward college
  • Pompano Beach, FL
  • Job Profile Summary Job Profile Summary Under limited supervision, the Executive Assistant will provide a diverse range ...
  • 3/28/2024 12:00:00 AM

H
Executive Assistant
  • Hotwire Communications Ltd
  • Fort Lauderdale, FL
  • The Executive Assistant enhances the executive's effectiveness by providing high-level administrative support to c-suite...
  • 3/28/2024 12:00:00 AM

P
Executive Administrative Assistant
  • Ptl Enterprises
  • Pompano Beach, FL
  • Job Description Job Description PTL ONE is a dynamic distribution company . We have been in business since 1983 and are ...
  • 3/27/2024 12:00:00 AM

According to the United States Census Bureau, the city has an area of 29.1 sq mi (75.4 km2), of which 27.2 sq mi (70.4 km2) of this is land and 1.9 sq mi (5.0 km2) of it (6.63%) is water. Boca Raton is a "principal city" (as defined by the Census Bureau) of the Miami metropolitan area. Approximately 1 sq mi is on the barrier island Deerfield Beach Island (DBI), also colloquially known as Deerfield Cay. Like other South Florida cities, Boca Raton has a water table that does not permit building basements, but there are several high points in the city, such as 4th Avenue which is aptly named "Hig...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Staff Assistant jobs
$58,824 to $76,590
Boca Raton, Florida area prices
were up 1.5% from a year ago

Executive Staff Assistant in Washington, DC
Reviews outgoing documents for proper format, consistency, grammatical accuracy, completeness and clarity, making the necessary corrections or returning to the drafter for changes\.
March 05, 2023
Manages classified folders, electronic files, and classified security containers, keeping records of classified file contents, safe combinations, security inspections, and other classified information management issues\.
March 18, 2023
Assists Innovation office employees with travel arrangements for official travel, including making travel and lodging reservations, obtaining visas and country clearance, submitting travel vouchers, and other related processes\.
May 01, 2023
Maintains schedule and basic status of ongoing interaction with various other offices in the Department and some overseas entities\.
May 16, 2023
Executive Staff Assistant
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
January 02, 2023
Support the CEO, including heavy calendar management and prioritization, travel, expense reports, vendor management, and any other tasks needed to maximize team productivity.
January 27, 2023
Receive the benefits of comprehensive health, dental, vision and disability insurance along with a 401k matching plan.
February 14, 2023
Assist in coordinating all meetings, to include overnight accommodations for guests, meeting arrangements and catering, as well as preparation and distribution of materials needed for presentations.
February 18, 2023
Prepares Executive Director materials and briefings for all internal and external speaking engagements, media interviews, and meetings.
April 22, 2023
Demonstrated work orientation that includes problem solving, teamwork, adaptability to change, a positive attitude, and continuous learning for self-improvement.
May 13, 2023