Executive Staff Assistant jobs in Lynchburg, VA

Job purpose

The Executive Pastor’s Executive Assistant works directly with the Executive Pastor to provide administrative support for his position. This position also serves as the church clerk.

Duties and responsibilities

Administration

• Schedule and manage events and resources on the Planning Center master calendar.
• Schedule and oversee all facility rentals; communicate with applicants, bill for events, review expectations, issue keys, maintain log sheets and collect payments.
• Assist the Executive Pastor with systems and procedures to improve communication, organization and development of staff, committees, teams and events.
• Communication and calendar responsibilities on behalf of the Executive Pastor.

Facilities/Resources

• Monitor service contracts, bids and expenses.
• Manage and maintain key control system.
• Maintain authorized drivers list.

Financial

• Audit and review vendor invoices to ensure proper processing.
• Utilize the Budget Tracking spreadsheets
• Track bills for electric, gas, water and consumables.
• Prepare various financial reports.
• Work with the Financial Administrator and bill pay professional.
• Manage all Amazon orders and purchase supplies for others as needed.

Personnel

• Assist with onboarding new employees and HR responsibilities.

Church Clerk Assistance

• Assist in preparation of Business Meeting agendas.
• Record minutes at all church business meetings and store for future reference.
• Assist with other responsibilities as assigned.

Qualifications

• Must be in agreement with the HHBC Constitution and By-Laws and sign the Church Membership Covenant.
• Must demonstrate the Staff Values of HHBC.
• Must bear witness to a clear testimony of salvation and biblical baptism.
• Must be committed to a growing relationship with Jesus Christ as Lord and Savior, actively engaged in spiritual growth and discipleship with clear evidence of the Spirit in their life.
• Must be organized and able to prioritize, and meet deadlines.
• Must be able to work efficiently and effectively in team situations as well as independently and demonstrate good written and verbal communication skills.
• Must be able to interact well with church members, staff, volunteers and guests with confidentiality and discernment.
• Must have experience in the necessary fields utilized in this position and capable of learning additional skills and systems as required (i.e. Google Suite, Planning Center Resources, phone system).
• Business education/experience and experience in an office is preferred.

Working conditions

This position will need to manage phone calls, walk-in visits and other interactions in a compassionate and graceful manner while maintaining regular responsibilities.

Confidentiality and Discretion

The Executive Pastor’s Executive Assistant must maintain the confidentiality of the church pastors, staff and member information. Tact and discretion must be used in all dealings with church members and clients from the surrounding community to maintain a positive image of Hyland Heights Baptist Church and to represent our Lord and Savior Jesus Christ well.

Job Type: Part-time

Pay: $13.00 per hour

Benefits:

• Paid time off

Schedule:

• Day shift

Work Location: In person