Executive Staff Assistant jobs in Memphis, TN

Job Summary:
The Executive Assistant will provide high-level administrative support to the Chief Executive Officer, Chief Operating Officer and other senior staff members.

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the executive and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Collects and organizes specified data from various sources, which may include departmental heads and subject matter experts, surveys of reports and forecasts, personal observations, budgetary documentation, and other appropriate resources.
• Analyzes collected data for trends and outliers with an eye toward improving the organization’s efficiency, profits, or other specified parameters.
• Identifies potential strategies and offers suggestions to resolve issues identified by data analysis.
• Creates detailed reports of data and analytical findings and clearly communicates them to management.
• Arranges travel and accommodations for executives and senior staff members.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Manages investor communications and maintains up-to-date records for all investors and business partners.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Prepare gifts, charitable donations and promotional items as directed by executives and senior staff.
• May assist with recruiting and onboarding procedures for new employees.
• Performs additional duties as assigned by executives.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Adept with basic research methods.
• Ability to think analytically.
• Mastery of basic math and statistics.
• Proficient in Microsoft PowerPoint and other presentation-style platforms.
• Ability to create visual descriptions of findings and present them to staff at varying levels in the organization.
• Ability to work independently.
• Ability to collaborate with the managerial staff of various departments.
• Excellent organizational skills.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person