Executive Staff Assistant jobs in Ventura, CA
Recently Added Executive Staff Assistant jobs
Executive Director, Chief of Staff
- Mannkind Corporation
-
Westlake, CA
FULL_TIME
-
Position: Executive Director, Chief of Staff Location: Westlake Village, CA
Job Id: 11027 # of Openings: 1 At MannKind our employees are our number one asset, and we continue to be a tight-knit community where each of us has a critical role in our success. Committed to diversity, at MannKind we depend on a rich blend of ideas, backgrounds, and working styles in our quest to change the world for the better.Location: Westlake Village, CA (Onsite)Position Summary:
We are actively seeking an exceptionally skilled Chief of Staff (CoS) to spearhead our expansion endeavors. In this crucial role, the CoS will serve as a strategic collaborator to our CEO and leadership team, driving forward strategic initiatives and upholding operational excellence. This position is integral in aligning the execution of tactical plans with our overarching strategic vision, instilling accountability, and fostering clear communication across all levels of the organization. The Chief of Staff plays a pivotal role, functioning as the CEO's trusted confidant and a strategic leader for the entire organization. This CoS will amplify the CEO's reach, ensuring strategic initiatives and key relationships are fostered and organizational outcomes are met.Roles and Responsibilities:- Collaborate closely with the CEO, Executive Leadership Team (ELT), and senior leadership teams to translate organizational strategies into actionable plans and advance our strategic initiatives.
- Keep the CEO and ELT updated on the progress of current or impending roadblocks, and ensure ELT is aware of needed decisions or resources to keep projects moving forward at the desired pace.
- Coordinate, contribute, and facilitate transparent and effective communication about key priorities and initiatives, including gathering and compiling information, ensuring accuracy, and drafting correspondence between executives, senior leaders, and cross-functional teams.
- Lead and manage cross-functional and distinct strategic special projects as directed by the CEO, conducting thorough research, and providing well-informed recommendations.
- Collaborate with key stakeholders, including the board of directors, senior leadership team, and external partners, to ensure alignment and consensus on strategic initiatives.
- Drive innovation and identify opportunities for strategic partnerships, alliances, and business development to enhance the organization's impact and reach.
- Monitor and evaluate progress towards strategic goals, identifying areas for improvement and adjusting as necessary to ensure success.
- Communicate the strategic vision effectively to internal and external stakeholders, inspiring commitment, and engagement towards common objectives.
- Contribute to successful change management initiatives.
- Contribute and add value to internal discussions about MannKind's plans, directions, and challenges.
- Advise and assist executive and senior team leaders in setting long-term goals, developing action plans, and navigating issues of concern.
- Provide leaders with well-researched data and insights to facilitate effective decision-making.
- Partner with the CEO and other members of ELT to prepare for business development meetings/conferences.
- Help to prepare the CEO for appearances, media opportunities, and key meetings.
- Help manage the CEO's communications, brand, and relationships.
- Identify key agenda items for executive and senior leadership team meetings.
- Function as a liaison between leadership and stakeholders, internally and externally.
- Manage recurrent leadership meetings and governance processes.
- Keep track of and disseminate decisions, action items, owners, and timelines in meetings.
- Attend and facilitate complex, cross-departmental discussions.
- Serve as a thought partner and coach to the CEO.
- Exercise exceptional discretion with confidential information.
- Possess strong intuition about organizational dynamics and anticipate needs.
- Serve as an information filter, applying critical analysis and coaching to subordinate teams.
- Understand formal and informal power structures within the organization.
- Be keenly attuned to team dynamics and stakeholder agendas.
- Prepare the CEO for any known issues and deadlines, especially during travel.
- Create a framework for decision-making in the CEO's absence.
- Set and maintain the pace and structure of various meetings, including board and leadership meetings, check-ins, and reviews.
- Develop and deliver presentations to senior leadership.
- Lead ad-hoc projects, as assigned.
- Maintain an exceptional understanding of and stay up to date with the broader healthcare and pharmaceutical industry, regulatory concerns, and macroeconomic landscape.
- Ensure compliance with policies, standards, local laws and regulations.
Professional Qualifications:- B.S./M.S. Degree or higher, preferably in Life Sciences. Advanced degree preferred (e.g., MBA, MPH, PharmD, PhD).
- Demonstrated ability to work successfully in a nimble fast-paced matrixed environment.
- Advanced knowledge and skill with MS Project, MS Excel, and MS PPT.
- Demonstrated ability to manage and influence up and across an organization with regards to product strategy, and portfolio trade-off decisions.
- Outstanding strategic planning and analytical skills.
- Excellent interpersonal, oral, and written communication skills, including the ability to synthesize data and deliver a clear overview of commercial strategy, opportunity, and risks for senior leadership.
- Highly skilled in influencing cross-functional teams, including interfacing with key internal and external stakeholders and with scientific and commercial teams.
- Self-directed, accomplishment-driven individual with a strong sense of passion and urgency who can work both independently and in a cross-functional team environment, fostering open communication, mutual understanding and cooperation.
- Proven ability to be productive and successful in a fast-paced work environment including managing multiple competing priorities.
- Demonstrated ability to adapt to changes in the work environment. Manages competing demands. Changes his/her approach or method to best fit the situation. Able to deal with frequent changes, delays, or unexpected events with maturity and professionalism.
Personal Qualifications:- Excellent communication and presentation skills.
- Self-organized, self-directed, and highly motivated with strong critical thinking and analytical skills.
- Strong intellectual curiosity and rigor, and well-developed program and project management execution skills.
- Highly collaborative team player capable of collaborating with individuals at all levels (individual contributors to executives), across the business.
- A confident and strategic individual who can think out loud and "brainstorm" in a collegial manner.
- An innovative, data-driven, and effective person with a "can do" attitude.
- A person who operates effectively in a small-medium size company and manages across multiple time zones within a matrixed organization.
- A goal-oriented person who both plans for the long term and executes for the short term.
- Strong track record of performance on cross-functional teams and results through effective implementation of project management methodology, tools, and techniques.
- Extensive knowledge and experience in drug development, medical, and/or commercial disciplines with proven performance in business performance and project delivery.
- Strong leadership, negotiation, interpersonal, communication, and meeting facilitation skills.
- Experience with stakeholder management, governance management, and communicating key messages to senior-level stakeholders.
- Demonstrated ability to utilize project management tools and techniques (such as developing integrated project plans, critical path management, project change control, project risk management, and decision analysis).
- Familiarity with clinical trial execution, working with contract research organizations, budget management, and related areas highly desirable.
- Track record for delivery against challenging personal and team goals.
- Proven ability to succeed in a fast-paced, challenging and complex matrix team environment.
Pay Range: $216,000 - $324,000 per year Apply for this Position
Mannkind Corporation is proud to be an Equal Employment Opportunity employer. We provide equal employment opportunity (EEO) to all persons regardless of race, creed, color, religion, national origin, ancestry, gender (including pregnancy, breastfeeding or medical condition related to pregnancy or breastfeeding), age, physical or intellectual disability, sexual orientation, gender identity, gender expression, gender stereotyping, marital status, military or veteran status, citizenship, genetic characteristic or information, or any other characteristic protected by applicable federal, state, or local law. - 7 Days Ago
Executive Assistant
- Robert Half
-
Camarillo, CA
OTHER
- There is a great opportunity at this large, dynamic firm in the Printing/Publishing field for candidates looking for Executive Assistant opportunities! If you are detail oriented and highly-skilled, a...
- 15 Days Ago
Executive Assistant
- Guitar Center
-
Westlake, CA
FULL_TIME
- PURPOSE OF THE JOB The purpose of this job is to provide confidential executive-level support to the executive leadership, managing and coordinating the administrative functions of their positions fro...
- 5 Days Ago
Executive Assistant
- Ventura County Resource Conservation District
-
Somis, CA
FULL_TIME
- EXECUTIVE ASSISTANTPosition Description30-40 Hours Per weekORGANIZATIONAL BACKGROUNDThe Ventura County Resource Conservation District (VCRCD)’s mission is to collaborate with landowners, government ag...
- 8 Days Ago
Executive Assistant
- SaniSure LLC
-
Camarillo, CA
FULL_TIME
- About SaniSureSaniSure is a multinational manufacturer of single-use bioprocessing solutions (SUT) used in the production of biological drugs, including monoclonal antibodies, cell therapies, gene the...
- 8 Days Ago
Executive Assistant
- Tria Federal (Tria)
-
Port Hueneme, CA
FULL_TIME
- Port Hueneme, CAFull TimeAbility to obtain & maintain Secret** US Citizenship and the ability to obtain and maintain the clearance level stated above are required for this specific opportunity. Tria F...
- 9 Days Ago
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0 Executive Staff Assistant jobs found in Ventura, CA area
Executive Assistant
- SaniSure LLC
-
Camarillo, CA
- Job Description Job Description About SaniSure SaniSure is a multinational manufacturer of single-use bioprocessing solu...
- 4/19/2024 12:00:00 AM
Executive Assistant
- Confidential
-
Montecito, CA
- Our client is the most lovely, accomplished and detail oriented busy Mom who is also running a couple of business and pa...
- 4/18/2024 12:00:00 AM
Executive Assistant
- Confidential
-
Santa Barbara, CA
- Our client is the most lovely, accomplished and detail oriented busy Mom who is also running a couple of business and pa...
- 4/18/2024 12:00:00 AM
Executive Assistant
- Humane Society of Ventura County
-
Ojai, CA
- The Humane Society of Ventura County (HSVC) is a compassionate care shelter and non-profit organization dedicated to the...
- 4/16/2024 12:00:00 AM
Executive Assistant
- Humane Society Of Ventura County
-
Ojai, CA
- The Humane Society of Ventura County (HSVC) is a compassionate care shelter and non-profit organization dedicated to the...
- 4/16/2024 12:00:00 AM
Personal Assistant
- Confidential Entertainment Industry Family
-
Santa Barbara, CA
- Job Description Job Description Family office seeking full-time personal assistant/estate manager. Family is fun, busy, ...
- 4/16/2024 12:00:00 AM
Personal Assistant
- Confidential Entertainment Industry Family
-
Santa Barbara, CA
- Job Description Job Description Family office seeking full-time personal assistant/estate manager. Family is fun, busy, ...
- 4/15/2024 12:00:00 AM
Executive Personal Assistant
- The Nannies
-
Montecito, CA
- Job Title: Executive Personal Assistant Location: Montecito, CA (Relocation Required) Seeking a seasoned Executive Perso...
- 4/15/2024 12:00:00 AM
About Ventura, California
Ventura is located northwest of Los Angeles on the California coast. The western portion of the city stretches north along the Ventura River and is characterized by a narrow valley with steeply sloped areas along both sides. The steep slopes of the Ventura foothills abut the northern portion of the community. Much of the eastern portion is on a relatively flat alluvial coastal plain lying along the western edge of the Oxnard Plain. The Santa Clara River forms the city's southerly boundary with the city limits reaching up to the beginning of the Santa Clara River Valley at the historic communit...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Staff Assistant jobs
$64,207 to $83,597
Ventura, California area prices
were up 2.5% from a year ago
were up 2.5% from a year ago
What does an Executive Staff Assistant do?
Executive Staff Assistant in Washington, DC
Reviews outgoing documents for proper format, consistency, grammatical accuracy, completeness and clarity, making the necessary corrections or returning to the drafter for changes\.
March 05, 2023
Manages classified folders, electronic files, and classified security containers, keeping records of classified file contents, safe combinations, security inspections, and other classified information management issues\.
March 18, 2023
Assists Innovation office employees with travel arrangements for official travel, including making travel and lodging reservations, obtaining visas and country clearance, submitting travel vouchers, and other related processes\.
May 01, 2023
Maintains schedule and basic status of ongoing interaction with various other offices in the Department and some overseas entities\.
May 16, 2023
Executive Staff Assistant
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
January 02, 2023
Support the CEO, including heavy calendar management and prioritization, travel, expense reports, vendor management, and any other tasks needed to maximize team productivity.
January 27, 2023
Receive the benefits of comprehensive health, dental, vision and disability insurance along with a 401k matching plan.
February 14, 2023
Assist in coordinating all meetings, to include overnight accommodations for guests, meeting arrangements and catering, as well as preparation and distribution of materials needed for presentations.
February 18, 2023
Prepares Executive Director materials and briefings for all internal and external speaking engagements, media interviews, and meetings.
April 22, 2023
Demonstrated work orientation that includes problem solving, teamwork, adaptability to change, a positive attitude, and continuous learning for self-improvement.
May 13, 2023