Executive Staff Assistant jobs in Wilmington, NC

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Executive Assistant
  • Onslow County
  • Jacksonville, NC FULL_TIME
  • The Executive Assistant works within County Administration, performing difficult skilled administrative support work overseeing and assisting with a variety of specialized office support and administrative tasks, and related work as apparent or assigned. Work is performed under the general direction of the County Manager.
    • Provide administrative support to the County Manager, three Assistant County Managers, and serve as the liaison for County departments
    • Assist Deputy Clerk in assembling Board agendas, notices, proclamations, meeting minutes, and event calendars, as needed
    • Assist with annual budget entry and budget maintenance 
    • Attend Board of Commissioners meetings, as needed
    • Regularly creates, tracks, files, maintains, and retrieves various confidential records and documents
    • Gathers significant independent research
    • Administer and manage various special projects and/or programs
    • Respond to questions from elected officials, department heads, and the public
    • Ensure compliance with federal, state, and local policies and procedures; ensure program activities and reporting procedure requirements are met
    • Coordinate all programs for administration to include meetings, trainings, and professional events
    • Create and/or maintain department data systems
    • Enter financial data from invoices; perform accounting/bookkeeping functions; prepare financial spreadsheets; process and pay bills, purchase requests, purchase orders; as well as large, multi-year projects utilizing computer and computer software in such transactions
    • File and retrieve documents, records, and reports
    • Greet visitors and determine the level of and timeliness of access to specific individuals
    • Manage and maintain executive staff member schedules
    • Open, sort, and distribute incoming correspondence, including faxes and email
    • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
    • Prepare responses to a variety of correspondence independently
    • Prepare and maintain records and files on department programs and activities and prepare reports
    • Prepare periodic and required statistical reports
    • Prepare/maintain any/all official records and documents as requested
    • Provide information concerning department activities, program policies, and procedures
    • Read and analyze, and at times consolidate information, incoming memos, submissions, and reports to determine their significance and plan their distribution
    • Receive phone calls and/or walk-in traffic; determine nature of business; respond to questions and/or refer to proper personnel
    • Perform assigned functions as a Disaster Ready Team (DRT) member
    • Perform specialized department tasks and duties as assigned
    Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the individual departments and their function collectively as well as of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence independently; ability to operate standard office equipment including personal computer and knowledge of applicable software packages; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with associates and the general public; ability to perform moderately complex accounting and bookkeeping projects in accordance with accepted accounting principles.
    Bachelor's degree with coursework in business administration, public administration, or related field and considerable experience in business or public administration, or equivalent combination of education and experience.
  • 1 Day Ago

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Executive Assistant
  • McGreat, LLC dba Great Clips
  • Morehead City, NC FULL_TIME
  • Our driven, goal-oriented company is looking to hire an Executive Assistant. This person will provide administrative support to ensure efficient operation of the office and support corporate team memb...
  • 10 Days Ago

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Travel Physical Therapy Assistant - $1,263 per week
  • Skyline Med Staff Allied
  • Hampstead, NC FULL_TIME
  • Job Description Skyline Med Staff Allied is seeking a travel Physical Therapy Assistant for a travel job in Hampstead, North Carolina. Job Description & Requirements Specialty : Physical Therapy Assis...
  • 22 Days Ago

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Executive Administrative Assistant
  • Wonder Works Construction Corp.
  • Wilmington, NC FULL_TIME
  • Company DescriptionWonder Works is one of the most respected Development and Construction firms in the Tri-State area that have earned its reputation by building with integrity and quality since 1987....
  • 23 Days Ago

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Virtual Executive Assistant
  • Delegate Solutions
  • Wilmington, NC OTHER
  • All positions are 100% remote. We are currently hiring in the US, with the exception of Alaska, California, Colorado, the District of Columbia, Hawaii, Illinois, Iowa, Maine, Massachusetts, Minnesota,...
  • 25 Days Ago

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Administrative/Executive Assistant
  • HallKeen Management
  • Wilmington, NC FULL_TIME
  • Leading global alternative investment asset manager is seeking a TTP administrator to support a real estate managing director and their team of 6. The hours are 8am-6pm and requires 5 days onsite. Res...
  • 3 Days Ago

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0 Executive Staff Assistant jobs found in Wilmington, NC area

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Receptionist - Wilmington, NC
  • Speaks Law Firm
  • Wilmington, NC
  • Description Speaks Law Firm is growing and we have doubled in size over the past year! To accommodate this tremendous gr...
  • 3/28/2024 12:00:00 AM

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Customer Service - FINS Car Wash by AAA - 911 S College
  • Finswash
  • Wilmington, NC
  • ** Customer Service - FINS Car Wash by AAA - 911 S College** **Job Category****:** Fins Car Wash **Requisition Number***...
  • 3/28/2024 12:00:00 AM

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Administrative Assistant
  • Acadia Healthcare
  • Wilmington, NC
  • The hours for this position are: Monday, Wednesday, Thursday, Friday, 1:30 pm to 10 pm and every other weekend, 9 am to ...
  • 3/27/2024 12:00:00 AM

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Seasonal Associate - 24H115
  • Carter's/OshKosh
  • Wilmington, NC
  • QUESTIONNAIRE-3-52 919 **Employee Type:** Regular **If you are** **a CURRENT Carters** **employee, you MUST apply throug...
  • 3/27/2024 12:00:00 AM

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Front Desk Receptionist/CNA-Wilmington
  • Cehcharlotte
  • Wilmington, NC
  • **Front Desk Receptionist/CNA-Wilmington** Wilmington, North Carolina Minimum Experience **Entry-level** We want you to ...
  • 3/27/2024 12:00:00 AM

L
Beef Shoppe/Seafood Clerk PT
  • Lowes Foods
  • Wilmington, NC
  • Overview: To provide excellent guest service through meat and seafood department activities. To use selling skills and m...
  • 3/26/2024 12:00:00 AM

D
Personal Assistant - Work From Home>
  • Duckbill
  • Wilmington, NC
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

D
Personal Assistant - Work From Home>
  • Duckbill
  • Leland, NC
  • [Administrative Assistant / Remote] - Anywhere in U.S. / $20 per hour / Both PT & FT Available - As a Personal Assistant...
  • 3/25/2024 12:00:00 AM

Wilmington is a port city and the county seat of New Hanover County in coastal southeastern North Carolina, United States. With a population of 119,045 in 2017, it is the eighth most populous city in the state. Wilmington is the principal city of the Wilmington Metropolitan Statistical Area, a metropolitan area that includes New Hanover and Pender counties in southeastern North Carolina, which has a population of 263,429 as of the 2012 Census Estimate. Wilmington was settled by the English along the Cape Fear River. The city was named after Spencer Compton who was the Earl of Wilmington. Its ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Staff Assistant jobs
$55,051 to $71,677
Wilmington, North Carolina area prices
were up 1.5% from a year ago

Executive Staff Assistant in Washington, DC
Reviews outgoing documents for proper format, consistency, grammatical accuracy, completeness and clarity, making the necessary corrections or returning to the drafter for changes\.
March 05, 2023
Manages classified folders, electronic files, and classified security containers, keeping records of classified file contents, safe combinations, security inspections, and other classified information management issues\.
March 18, 2023
Assists Innovation office employees with travel arrangements for official travel, including making travel and lodging reservations, obtaining visas and country clearance, submitting travel vouchers, and other related processes\.
May 01, 2023
Maintains schedule and basic status of ongoing interaction with various other offices in the Department and some overseas entities\.
May 16, 2023
Executive Staff Assistant
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
January 02, 2023
Support the CEO, including heavy calendar management and prioritization, travel, expense reports, vendor management, and any other tasks needed to maximize team productivity.
January 27, 2023
Receive the benefits of comprehensive health, dental, vision and disability insurance along with a 401k matching plan.
February 14, 2023
Assist in coordinating all meetings, to include overnight accommodations for guests, meeting arrangements and catering, as well as preparation and distribution of materials needed for presentations.
February 18, 2023
Prepares Executive Director materials and briefings for all internal and external speaking engagements, media interviews, and meetings.
April 22, 2023
Demonstrated work orientation that includes problem solving, teamwork, adaptability to change, a positive attitude, and continuous learning for self-improvement.
May 13, 2023