Expatriate Administration Supervisor jobs in Escondido, CA

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Supervisor, MQ Operations Planning Administration position is responsible for planning support & operations billing related verification support, reviewing, and verifying invoices for accuracy (outbound TMS & inbound TMS Zuum). They will also be the liaison person to handle various aspects of issues on A/P & A/R / P&L through proper maintenance of record keeping (invoice and proof of delivery processes) and coordinate with MQ operations for proper follow through of directions designed by MQ management.

Responsibilities

• Primary person for bridging MQ Operations and MQ Admin responsible for verifying correct rates and guide team for accuracy
• Collaborate & support admin team members by mentoring, monitoring, and training billing matter (AP & AR)
• Audit large quantities of invoices (both in and outbound), update carriers with aging reports for past due payments, and verify rates
• Analyze and review all dedicated vendor's rate(s)
• Process and maintain data for all outbound manual invoices
• Troubleshoot IT related TMS system errors for invoice issues, also request necessary modifications
• Provide support to audit accounting book for vendors which serves in dedicated movement program (MDD, Trinionm, and Bail)
• Analyze and review all A/P accounts and reconciliation whenever there is payment issue
• Coordinate and assist for ocean export and repositioning movement (dedicated movement)
• Review and process ocean invoices and maintain the ocean invoice summary for A/R
• Review and approve the invoice inquiry by requesting rate verification on TMS
• Support AR collection from customers
• Combine and send manual pass thru invoice [to costumer] with all supporting doc
• Periodic data analysis (TMS (outbound) data to SAP) for profit & loss report to Operations for verification review
• Provide reports to management upon request
• Support Admin for the month-end process (accrual A/P and A/R amount for outbound)
• Order office stationary & kitchen supplies
• Be utility player that is open to handling any given tasks related to MQ Planning & Admin function

Compensation Range

$72,000-$85,000 per year ( Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills & Qualifications

• Proficient PC skills - Excel, Word, PowerPoint, Outlook, database management systems Required
• Strong attention to detail, organizational and time-management skills Required
• Excellent written and verbal communication skills Required
• Strong teamwork, multitasking, and time management skills Required

Education & Experience

• Bachelor's Degree Required
• 5 - 8 Years of Experience in Logistics, Supply Chain Required;2 Years of Indirect Experience Preferred
• 4 - 7 Years of Supervisory Experience Required

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the San Diego, CA office
• Communication with employees and field partners will be primarily conducted via phone and email

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.