Facility Operations Assistant jobs in Layton, UT

This position supervises the operations staff, including the Facilities Manager, Housekeeping staff, and set-up staff. Overseeing, supporting, and being a resource for the daily maintenance/operations needs of the facility. Directs and coordinates operations personnel, subcontractors, and daily activities involved in executing successful events and maintaining facilities efficiently and effectively. 

YOUR RESPONSIBILITIES:

Work closely with the general manager to develop and implement operating procedures that conform to corporate standards, are customized to the specific needs of the facility, and are consistent with the goals and objectives of the client, facility, and county.

Work with senior management to develop strategic plans for addressing clients’ needs, as well as formulate new ideas for increasing guest services, increasing revenue, and/or reducing operating costs.

Oversee facility maintenance, housekeeping, event parking, safety, emergency response, department budget, event support, HVAC, setup/changeover, and that parking needs are met and staffed for incoming events.

Assist with the preparation of the annual operating budget for OECC and recommend an annual capital budget for long-range repairs and improvements to the facility.

Manage subordinate managers/coordinators in various functions. Responsibilities include: interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance and working closely with the general manager and HR department to resolve issues and address employee successes/problems.

Manage, train and schedule workload of housekeeping department, set up staff, and maintenance manager. Ensuring that the facility is clean, set-up and ready for client arrivals.

Direct, supervise, provide training for and work closely with the OECC facilities manager to ensure that all operational needs of the Ogden Eccles Conference Center are being fulfilled. This includes, but is not limited to: ensuring proper operation, as well as preventive maintenance, of the building’s HVAC physical plant; ensuring proper repair and maintenance of the conference center facility & facility systems, such as doors, carpets, elevators, plumbing, fire suppression, fire alarms, and electrical; provide support to the food & beverage department in repair and maintenance of the kitchen’s facilities and equipment; ensuring OECC event electrical setup, parking needs, and client requests are being fulfilled; ensure proper engineering staffing of the conference center’s events.

Direct, with assistance and support from the facilities, operational capital improvements. Ensure annual budgeted projects are accomplished in a timely, cost-effective and efficient manner. Following the Weber County procurement process, authorize the requisition of equipment and supplies within budget guidelines.

With the assistance and support of the facilities and housekeeping supervisor, ensure all housekeeping needs of the facility are being met. This includes maintenance and care of the facility, as well as housekeeping support for OECC events and clients.

With the assistance and support of the facilities and setup supervisor, ensure all setup needs of the facility are being met.  This includes maintenance and care of the facilities tables and chairs, as well as maintaining proper inventory of setup items to accommodate OECC event needs.

Investigate, analyze, and resolve operational problems and complaints. Conduct periodic staff meetings to discuss procedures, problems, and policy changes.

Know and ensure that all laws, codes, ordinances, policies, procedures, risk management guidelines, safety precautions, rules/regulations, and emergency procedures are followed including managing a safety and emergency response plan.

ABOUT YOU:

Education & Experience: Bachelor’s degree in business, engineering, venue management or equivalent experience.

Knowledge: Demonstrate thorough knowledge of industry terminology, and event-related services, as well as technical requirements for the types of events anticipated at the facility. Thorough understanding of facility operations including mechanical equipment such as generators, motors, boilers, chillers, and HVAC. Knowledge of electrical systems, lighting fixtures and electrical components. Demonstrate detailed knowledge of Microsoft Windows operating systems, Microsoft Excel, and Microsoft Word. Possess experience with maintaining effective working relationships with clients, employees, exhibitors, patrons, and other individuals/entities encountered in the course of employment.

Skills: Possess skills and experience with budget preparation, purchasing procedures, and supervising/training personnel. Possess excellent communication, problem solving, and organizational skills. Basic building maintenance skills such as facility manager and/or basic construction skills.

Abilities: Organize and prioritize work to meet deadlines. Work effectively under pressure and/or stringent schedule to produce accurate results. Must have professional attitude and appearance.

YOUR SPECIAL QUALIFICATIONS:

Possess ability to work flexible hours based on events, including days, evenings, weekends, holidays, and additional hours beyond a standard full-time schedule, as needed.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to work both indoors and outdoors, as required by the function. The employee must be able to maneuver around the facility or facilities, walk and/or stand up to 8-14 hours daily, and lift 50 pounds. This position is also exposed to some adverse conditions, such as inclement weather, noise fumes, etc.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. The noise level in the work environment is moderately loud.