File Clerk performs routine filing duties, including labeling, storing, cross-referencing, and retrieving files. Places documents in and removes documents from files on a timely basis. Being a File Clerk may be responsible for performing related clerical duties. Typically requires a high school diploma or its equivalent. Additionally, File Clerk typically reports to a supervisor or manager. The File Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Greg Vaccaro
LaSalle County Circuit Clerk
119 West Madison Street Ottawa, IL 61350
Telephone: 815-434-8671 Fax: 815-433-9198
www.lasallecounty.com
Job Posting: Notice of Vacancy
It is the intention of the LaSalle County Circuit Clerk’s Office to fill one or more vacancies in the following job
classification.
Job Classification: File Clerk, Criminal Justice Center
Location: LaSalle County
Department: LaSalle County Circuit Clerk
119 W. Madison Street
Ottawa, IL 61350
Regular Work Week: Monday through Friday
Hours of Work: 8:00am – 4:30pm.
Wage: $14.25 per hour. Salary is based according to pay scale of the AFSCME Local 978 union
handbook for the position.
See Job Description for duties, minimum qualifications and physical demands
Applications may be made in the Office of the Circuit Clerk, Downtown Courthouse, Room 200.
Posting Period: 3/22/2023 – 3/28/2023
3-01-2022
LaSalle County Circuit Clerk
Job Description
Job title: File Clerk
Work Location: Criminal Justice Center
Division/Department: Circuit Clerk
Reports to: Criminal Office Supervisor (3)
Employment Classifications: Salary Grade: __1__
Full-time Part-time
Exempt Nonexempt Current Employee holding position is:
Salaried Hourly _ __
Bargaining Unit
Essential Duties and Responsibilities:
Under general supervision, performs a variety of general office work, accounting and legal procedures relating to the
filing and processing of court cases.
Perform related duties as assigned by supervisor
Maintain compliance with all company policies and procedures
Scan pleadings and orders
Quality Control check eFiled/scanned documents as needed and place in designated location
Responsible for maintaining organization of court files by putting away pending and closed files
Transfer files to other locations when needed
Assist in locating misplaced files
Review & assemble pleadings in court files after scanned if needed
Deliver pleadings and files to courtrooms/office/judges when needed
Assist with microfilm machine setup for public
Enter information into case management system
Receive and process pleadings through eFile as needed
Responsible for review and destruction of documents/files as directed
Review & assemble scanned pleadings into court files and write on fronts of jackets as required
Perform a variety of clerical support duties including preparing, scanning, copying, collating and filing various
court documents, forms, and other materials
Answer telephones and assist callers by directing them to the appropriate party, department, outside agency or
other resource
Other duties as assigned in order to efficiently operate the office of the Circuit Clerk
Education and/or Work Experience Requirements:
High School Diploma or General Education Degree (GED) required.
Ability to type minimum of 50 words per minute
Exhibit understanding to follow complex legal orders
Good written and verbal communication skills with a wide variety of people
Exhibit knowledge of the Court System
Exhibit the ability to work with diverse groups of people
Exhibit the ability of dealing with difficult people using strong customer service skills
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form
Must be able to operate office equipment and have experience with Microsoft office programs.
Ability to follow direction and work independently
Ability to multi-task with good attention to detail
Team player with willingness to support departmental success
Must possess time management skills
PHYSICAL DEMANDS:
Requires sitting (2-4 hrs), standing/walking (3-5 hrs). This position experiences frequent bending, twisting, squatting, climbing and
reaching movements. Defined Sedentary Work - May require lifting up to 25 pounds and carrying objects weighing up to 10
pounds.
WORK ENVIRONMENT:
Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to
normal consistent temperatures. The noise level in the work environment is moderate.
This job description is intended to describe the general nature and level of the work being performed by the person in this position.
Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and
"other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees
holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements
are subject to possible modification in order to reasonably accommodate individuals with disabilities.
LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires.
This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective
bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or
conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the
collective bargaining agreement shall supersede and/or modify this job description.
ACKNOWLEDGEMENT
I have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am expected
to perform. I have reviewed the essential functions and work environment characteristics and I understand them completely.
Date Created: Date Revised: _3-01-2022_ Approvals: ___dmlg__
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