File Clerk jobs in Portland, OR

About Schwabe, Williamson & Wyatt

Schwabe, Williamson & Wyatt is a Pacific Northwest law firm that offers a new client ‎experience based ‎on a ‎deep industry focus. With ‎nearly 170 attorneys, Schwabe is one of the ‎largest Pacific Northwest ‎regional law firms, ‎with ‎offices in Portland, Bend, Salem, Oregon; ‎Seattle and Vancouver, Washington; Mountain View, California; and Anchorage, Alaska. ‎

Position Overview:

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk/Receptionist in the ‎Portland office. File Clerk duties include inserting paperwork into existing files, keeping ‎correspondence current and in chronological order, organizing and indexing pleadings, creating ‎inserts for other materials to be filed, and searching for missing files. Projects could include ‎working on large cases where documents need to be numbered and organized into binders, and ‎articles of reference that need to be copied and indexed into binders. The Receptionist will ‎deliver excellent internal and external client service in a pleasant and professional manner while ‎greeting clients and visitors to the firm. This position will be in-person in the office, Monday ‎through Friday, 8:00 am to 5:00 pm.‎

Essential Functions: ‎

• Responsible for organizing files, creating pleading indexes, closing files, and working ‎with the records department
• Project support under legal assistant or paralegal supervision
• Errands such as delivery of documents to opposing counsel and the courthouse
• Electronic file management, including saving emails to our document management system
• Scan incoming mail and disperse to the legal assistants or save electronically
• Copy and scanning projects
• Answer and direct phone calls
• Greet clients and visitors
• Organize and schedule conference room appointments
• Log deliveries and pick-ups
• Coordinate and order catering for lunches and events
• Schedule Zoom meetings
• Handling parking validations

Competencies:‎

• Ability to manage multiple projects, activities and tasks simultaneously
• High level of organizational skills
• Excellent time management skills ‎
• Strong written and oral communication skills
• Critical thinking and problem solving skills

Education and Experience:‎

A high school diploma or GED is required. One year of work experience in an office setting is ‎preferred. ‎

Preferred Computer Skills:‎

• Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
• Interaction ‎
• iManage/Work 10‎
• BigHand Templates
• Intapp

‎

Interested candidates should submit their cover letter and resume to Jody Waterman, Legal ‎Support Services Manager at Recruiting@schwabe.com. ‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering ‎competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit ‎sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, ‎religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender ‎identity or other status protected ‎by law.‎

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Portland, OR: Relocate before starting work (Required)

Work Location: In person