Description: Responsible for all financial record keeping duties as appropriate to the Howard Center, Inc. day-to-day operations. Direct supervision of consumers is not required of this position; however, some direct care is involved as this position assists Service Coordinators in assuring consumers’ personal finances are correctly recorded. This job has been identified as needing access to protected information in order to carry out the necessary duties of this position.

Directly Responsible to: 1) Individuals Supported by HCI, 2) Executive Director

General and Specific Duties:

• Post and balance journal and ledger monthly.
• Bill all accounts receivable on a monthly basis
• Keep accounts receivables up-to-date for HCI.
• Internal audit of all billable program hours
• Prepare reports for HCI Board meetings
  • Monthly Financial Statements
• Prepare monthly consumer services billings
  • Obtain accurate attendance records from the day services programs
  • Obtain accurate attendance records from the residential programs
  • Obtain accurate attendance records from Contract Services
  • Compute and prepare monthly billings to HCI’s various funders
• Maintain record keeping for HCI’s HUD project and 9th Street accounts
• Compute Payroll System for HCI employees
  • Compute payroll
  • Record individual sick/vacation time
  • Compute all payroll taxes and make electronic deposit
  • Prepare all payroll tax and unemployment tax reports quarterly
  • Compute and write checks for employee flex plans and HSA Plans
• Assist HCI CPA in preparing annual audit/and required financial and statistical report
• Submit quarterly sales tax
• Annually submit Federal gaming report, if applicable
• Assist HCI’s technical assistance provider in order to keep all HCI computers and systems in working order
• Attend all meetings as required
• Attend all training as required
• Maintain the CARF standards
• Safeguard all confidential information
• Assist Residential Service Coordinators in monitoring personal finances of consumers served in their departments, by auditing checkbooks, monitoring receipts, making suggestions for better bookkeeping procedures, etc.
• Supervise part-time staff in bookkeeping department

Knowledge, Abilities, Skills, and Personal Characteristics

Knowledge of Bookkeeping

• Knowledge of written and spoken English to include grammar, sentence structure, and vocabulary
• Knowledge of the purpose of the work directed, its relative importance, and how it fits within the total operational structure
• Knowledge of the organizational structure, purpose, and objectives of the agency
• Ability to handle confidential work with tact and discretion
• Ability to express ideas clearly and concisely both orally and in writing
• Ability to plan and organize workflow
• Ability to establish and maintain effective working relationships with co-workers
• Skill in the use of computer, calculator, reproduction, and related office equipment as required in job assignment

Qualifications: Successfully completed business accounting course or 2 years bookkeeping experience. Computer experience preferred. Any of the above may be waived, deleted, or altered at any time by the discretion of the Board of Directors. All mandatory training as described in HCI policy.