Financial Assistant (Public) jobs in Cedar Falls, IA

Basic Function: Provide primary administrative support to the Division staff members. Provide primary administrative support to the Division Chair and faculty. This is an 11-month position.

Salary & Benefits: $16.53 hourly in accordance with the salary schedule established for Office Clerical. Benefits include Blue Cross/Blue Shield health insurance, eye care, dental, life & disability insurance; paid vacation; and a choice of IPERS or TIAA retirement plans.

Qualifications: Advanced keyboarding (60-80 wpm with high degree of accuracy) and functional operation of all Microsoft Office applications (Word, Excel, Publisher, PowerPoint, Outlook). Knowledge and ability to work with databases to track information and extract data for reports. Advanced writing/editing/proofreading skills in creating correspondence and other materials. Excellent interpersonal communication skills; must be able to effectively work in a team setting, with the public, and with all levels of College personnel. Ability to perform diversified tasks effectively/efficiently with frequent interruptions. Must possess a high degree of confidentiality of personal issues/matters sensitive in nature, be able to apply tact and courtesy in difficult situations, and exercise discretion in dealing with controversial or potentially sensitive topics. Professional skills to handle sensitive or difficult situations diplomatically. High level of initiative and ability to work independently with minimal supervision, exercising good judgment and decision-making ability exercising responsibility. Excellent organizational and analytical skills, assume general assignments independently following through to successful completion; accurately and productively manage details of complex projects and events; and manage calendars and schedules.

Responsibilities:
Answer telephone calls and emails, schedule appointments and meetings, reserve rooms for extra classes and meetings, and prepare correspondence.
Assist with scheduling meetings (division, advisory, etc.), secure rooms, attend meetings, document minutes, file and share with the appropriate individuals.
Provide historical data for scheduling - previous schedules, enrollment data, etc.
Assist in planning, scheduling, and preparing for promotional activities such as orientations, recruiting events, and large-scale events.
Maintain office inventory including ordering office supplies for divisions.
Administer Student Perception surveys for division faculty.
Update and maintain program booklets or other program/discipline marketing materials.
Proofread materials for accuracy - website, catalog, program booklets, etc.
Track submission of required materials - syllabi, course outlines, assessment materials, program review, budgets, equipment inventory, course fees, etc.
Submit/track division work orders, repairs, and/or installation of equipment.
Assist with requisitions (bills), provide an updated monthly account of budgets.
Maintain equipment inventory, label/tag division equipment, track equipment checkout & return, monitor equipment condition, and manage part replacement as needed.
Assist Academic Affairs Office in tracking and documenting enrollment, including faculty loads and class schedules.
Assist faculty in coordinating activities and promoting events with local high schools.
Assist with collection of materials for external accreditation.
Assist with coordinating apprenticeships/pre-apprenticeships with Continuing Education.
Maintain records and files as requested by the department and/or Vice President of Academic Affairs. Perform other responsibilities as assigned by the Division Chairperson and the Vice President of Academic Affairs, relating to the best interest of the program and student services.
Establish and maintain effective professional relationships with staff, students, faculty, and other NIACC stakeholders.
Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
Be attentive to detail, accurately follow written and oral instructions, and work independently. Communicate effectively with individuals from diverse ethnic, racial, socioeconomic, gender, and disabilities populations.
NIACC Core Principles: All employees are expected to adhere to all NIACC policies and procedures. NIACC administration, faculty, and staff value a positive working environment and an environment of mutual respect; therefore, all employees are to maintain a positive attitude and respect for others when working with all NIACC departments, employees, students, partners, and the public.
Perform in a manner which strengthens the coordination and cooperation of all organizational components of the College, including opportunities for student recruitment.
02/2023