Financial Assistant (Public) jobs in Lynchburg, VA

Description

The Department of Public Works is seeking an experienced Financial Technician III with experience in a wide range of office administration, financial, and technical functions. Able to work under pressure and collaborate with a team. Successful record of fielding phone calls, providing information to citizens and acting as liaison between departments, employees and citizens.

Essential Duties

• Administrative functions to include customer service; filing; copying; preparing documents;
• Research and prepare vendor payment requests for both general fund and capital improvement project budgets;
• Completes vendor set up in City’s financial system;
• Monitor and audit expenditures relating to multiple G/L codes, request expenditure transfers to correct coding;
• Assist with recruitment of seasonal employees;
• Processes bi-weekly Payroll, Hire Actions and Personnel Action Forms;
• Procurement Card Coordinator, consults employees on policy, travel procedures, appropriate expenditures, reconciliation, and expenses relating to travel;
• Reconciles and prepares reports for the City's Procurement Card;
• Completes Bank Deposits and Deposit Batches for review;
• Prepares requisitions/purchase orders in the City accounting system in accordance with Budget and Financial Services Department Procedures;
• Collaborates with City Procurement regarding requisitions, state contracts, quotes, etc. to ensure that policy and VA Public Procurement Act procedures are adhered to;
• Monitors purchase orders for expiration dates for renewal, department purchase needs, and to comply with Budget and Financial Services Department requirements;
• Processes reimbursements;
• Updates internal and external procedures relating to this position;
• Establishes and maintains filing systems, confidential information and records;
• Acts as liaison with other employees, departments, vendors, and organizations to resolve problems or handle special requests;
• Maintains and develops reports, records and forms in accordance to record retention procedures and internal and external auditors;
• Create miscellaneous invoicing related to services completed for citizens.
• Required to perform a variety of duties in support of operational requirements and direct citizen service delivery such as acting as a back-up to other staff and response to weather-related and other emergencies, such as snow removal.

• Cross-trained to back-up administrative and financial staff.
• Required to work outside of normal work hours, to report to work during inclement or unusual weather or other conditions or to respond in other abnormal situations.
• Other duties to provide direct or indirect service to the citizens may be assigned.
• When unusual situations occur and/or the City Manager declares a State of Emergency, all City employees may be required to accept special assignments and perform as needed to ensure appropriate service delivery.

Minimum Education and Experience Required

• Associates degree in Accounting or Business Management or 4 years related experience
• 3-5 years accounting and administrative experience
• Combination of experience and education is acceptable
• Advanced Excel skills and experience with admin/financial software

Additional Requirements

• Must successfully complete IS100 and IS700 National Incident Management (NIMS) training within 90 days of employment. May also be required to complete higher levels of NIMS training as determined appropriate for the position.
• Relevant background checks must be completed and approved.