Financial Systems Manager manages a team of analysts responsible for the implementation and administration of the organization's financial systems. Oversees the daily operations of the department. Being a Financial Systems Manager researches financial record-keeping and reporting requirements, and ensures that systems are modified to meet these requirements. Creates processes and procedures to ensure best practices for financial systems are used throughout the organization. Additionally, Financial Systems Manager trains departmental staff as needed. Requires a bachelor's degree. Typically reports to a director. The Financial Systems Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Financial Systems Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
We are seeking a detail-oriented Financial Manager to join our team at the Audubon Recreation Center. The Financial Manager will play a crucial role in overseeing financial operations of the organization, ensuring accuracy and compliance in payroll, contracts, and financial reporting. This position requires strong attention to detail, proficiency in financial software such as QuickBooks, and the ability to collaborate effectively with the General Manager and Board to achieve organizational goals.
This candidate should be approachable and committed to working alongside department managers and the board to collectively drive the success of the facility. Strong relationship-building, effective communication, and leading by example will be essential for success in this position.
NOTE: This role is within a growing organization, and as we expand and refine our operations, job responsibilities and staffing may change soon. The successful candidate must show flexibility, adaptability, and openness to new challenges as we navigate these changes.
Heirarchy:
The Financial Manager reports directly to the ARC governing board but works closely with the General Manager to provide accurate date and accountability for setting goals, reporting, and compliance.
GENERAL RESPONSIBILITIES:
Payroll Management:
· Oversee all aspects of payroll processing, including calculating wages, salaries, and deductions, ensuring accuracy in timesheet recording, and processing payments in a timely manner.
· Resolving any payroll discrepancies and address employee inquiries related to payroll.
Contract Management:
· Manage contracts with vendors, suppliers, and service providers, ensuring that contracts are accurately drafted, reviewed, and executed in compliance with organizational policies and legal requirements.
· Maintain a comprehensive contract database and monitor contract expiration dates to facilitate timely renewals or terminations.
Deposit Verification:
· The Financial Manager will be responsible for double-checking all financial deposits, including revenue from memberships, events, and other sources, to ensure accuracy and completeness.
· Reconcile deposit records with financial statements and investigate and resolve any discrepancies or irregularities.
Financial Reporting:
· Review and analyze financial records in QuickBooks, ensuring that all transactions are accurately recorded and categorized.
· Prepare monthly, quarterly, and annual financial reports, including Profit and Loss (P&L) statements, balance sheets, and cash flow statements, to provide insights into the organization's financial performance.
· Collaborate with the General Manager to create and oversee department budgets and goals.
Goal Setting and Reporting:
· Provide regular updates to the Board of Directors on financial performance, comparing actual results against budgeted targets and highlighting key variances and trends.
· Attend monthly board meetings as needed.
Tax Compliance:
· File payroll taxes and sales tax returns accurately and on time, ensuring compliance with federal, state, and local tax laws and regulations.
· Collaborate with the General Manager to ensure that all payroll-related HR forms, such as W-2s and 1099s, are completed accurately and submitted to relevant authorities.
Tips and Reporting:
· Collaborate with the General Manager to track and report tips accurately, ensuring compliance with regulations governing tip reporting and distribution.
· Maintain detailed records of tip income and distribute tips to eligible employees in accordance with established policies and procedures.
QUALIFICATIONS:
· Preferred Bachelor's degree in Accounting, Finance, Business Administration, or related field.
· Experience preferred in financial management, preferably in a similar setting.
· Proven expertise in payroll management, contract administration, financial reporting, and tax compliance.
· Proficiency in financial software, particularly QuickBooks, and advanced Excel skills.
· Strong analytical and problem-solving skills, with the ability to interpret complex financial data and identify key insights and trends.
· Excellent communication and interpersonal skills, with the ability to collaborate effectively.
· Detail-oriented mindset with a focus on accuracy and compliance.
· Ability to work independently, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Expected hours: 10 – 15 per week
Benefits:
Schedule:
Work Location: Hybrid remote in Audubon, IA 50025
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