Fleet Administrator jobs in Kansas City, KS

PrimeTalent is partnering with a client offering mobility and infrastructure services, focused on turnkey solutions for organizations such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies, and more.

The client provides essential transportation services, including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement.

The Role

Reporting to the Fleet Manager, the Fleet Coordinator will lead the repair and maintenance activities for a fleet of over 2,300 vehicles across the US and Canada. This individual will collaborate closely with field management, suppliers, external repair shops, and the internal fleet team to proactively lead cost-effective fleet maintenance activities, ensuring fleet safety, availability, and operational readiness.

Key Responsibilities

• Manage and communicate with suppliers to ensure proper purchase order procedures are followed, ensuring pricing is cost-effective and competitive, and work is completed in a timely manner.
• Maintain fleet-related content (repairs, maintenance, vendor agreements) in the maintenance database.
• Communicate with field operations and drivers regarding repairs, preventative maintenance, and fleet-related matters as needed.
• Upfit vehicles and apply decals and branding per company standards.
• Highlight unusual pricing or supplier behaviors to leadership, ensuring the finance and safety of the fleet meets cost-effective guidelines.
• Take hands-on ownership and follow-through for fleet-related activities, including but not limited to upfitting vehicles, maintaining inventory of vehicle supplies, and managing radios and dashcams.
• Ensure preventive maintenance schedules are followed and completed.

Knowledge, Skills, and Abilities

• Ambition and focus to drive measurable success and timely support for a 2,300-vehicle fleet in an essential business.
• Ability to build new processes, identify new suppliers, and create lasting relationships within a supplier network.
• Exceptional customer service skills – someone who goes above and beyond to meet and exceed expectations.
• Supervisory skills to lead a small team of 4-6 Maintenance Coordinators.
• Excellent verbal, written, and presentation skills – adept at summarizing and conveying key insights and training with hourly, salaried, and executive-level colleagues.
• Analytical skills to draw appropriate conclusions from data, anticipating subsequent and indirect impacts when making recommendations.
• Strong productivity software skills, specifically with Microsoft Office applications (Excel, Word, and Outlook).
• Experience with fleet management software, fleet and inventory accuracy.
• Highly disciplined, well-organized, with a track record of managing and driving deadlines.
• Focused ownership, attention to detail, and follow-through.

Requirements and Qualifications

• High school diploma or equivalent.
• 2 years in automotive/mechanical-related experience and training.
• ASE Certification is a plus.
• Exceptional work ethic, professionalism, and commitment to company values.
• Experience leading a fleet team.
• 100% full-time onsite in Lenexa, KS.