Fleet Administrator, Sr. jobs in Jacksonville, FL

MSI is a full service HVACR contractor offering an array of energy efficient air-conditioning services from concept to completion, maintenance to repair and everything in between. With more than 45 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy-efficient cooling systems.

MSI seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.

We are a Drug Free Workplace and an Equal Opportunity Employer.

Job Title: Fleet and Program Administrator

Department: Operations

FLSA Status: Salaried

Reports to: Executive Vice President

Coordinates With: ALL

Salary: Commensurate with experience Benefits

JOB SUMMARY: MSI is seeking to hire a Fleet and Program Administrator to join our team and oversee the purchasing and maintenance of vehicles to maximize our profitability. The Fleet and Program Administrator’s responsibilities include ordering vehicles, maintaining vehicle servicing records and ensuring operational efficiency across the fleet throughout the year. The Fleet and Program Administrator oversees all commercial vehicles, drivers, and related assets, including their operations, conditions, external and internal policy compliance, and overall performance.

ESSENTIAL FUNCTIONS:

• Ensuring compliance with all applicable local, state, and federal regulations.
• Purchasing vehicles to expand and/or enhance the fleet ensuring fleet availability for operational needs.
• Develop and maintain systems and processes for scheduling fleet vehicles for repairs, and maintenance.
• Communication with the leasing agents/insurance agents as it relates to vehicle accidents.
• Ordering/approving urgent or emergency repairs as needed.
• Managing driver programs such as, record keeping, safety compliance, Sun Pass, toll violations/tickets, ensuring proper licensure, registration, driver training, DOT, maintenance, and vehicle operation.
• GPS administration including ordering and scheduling installation of GPS units, monitoring, reporting,
• Providing reports to management on budgeting, schedules, maintenance, and fleet progress
• Developing methods to decrease costs and improve efficiency.
• Developing and implementing fuel management procedures, such as providing fuel cards to drivers or vehicles.
• Administration of safety qualification websites.
• Compiling and distributing training reports.
• Other program initiatives as assigned.
• Other administrative duties as assigned.

QUALIFICATIONS:

• Ability to leverage technology to generate reports, interpret and deliver data.
• Knowledge of Microsoft Office.
• Great written and verbal communication skills.
• Knowledge of best driving, delivery, vehicle maintenance and other industry practices.
• Understanding of basic vehicle mechanics, including the ability to identify when major repairs are needed.
• Ability to set and monitor a budget.
• Good problem-solving, math, critical thinking and decision-making skills.
• Exceptional organization, time management, attention to detail, and multitasking abilities.

Work Schedule: Monday – Friday

SAFETY RESPONSIBILITIES:

• Each employee has a responsibility for their own safety, the safety of their co-workers, and the community in which they are operating.
• In the performance of duties and responsibilities, you are expected to observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work.
• An effective and viable safety, health, and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of your environment.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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