Front Office Manager jobs in New Rochelle, NY

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Administrative Assistant and Office Manager
  • NYC Based Construction Manager and GC
  • New York, NY FULL_TIME
  • We are a growing general contracting company representing both tenants and landlords across the continental US. We are based out of Long Island City Queens, NY. This position requires applicants who are committed to in-person, full time and timely attendance. You will be expected to work Monday - Friday from 8am-4pm or 9am-5pm if needed. English fluency is required and multi-lingual is nice to have.

    Please see the list below for an example of your expected responsibilities:

     

    Office Duties Daily:

    · Answer and screen calls.

    · Open, date, sort and distribute all incoming mail. Scan, save and email correspondence and signed waivers to team members.

    · Stamp, record in log folder and drop-off outgoing company mail.

    · Receive, record, and distribute incoming FedEx, UPS, and USPS packages.

    · Prepare FedEx labels as requested, record in mail log and arrange pick-up/drop off. Email tracking number to person requesting label.

    · Assist with requests as needed such as orders, online payments, retrieval of folders in cabinets.

    Office Duties Weekly:

    · Enter new company contacts and update existing contacts as requested.

    · Enter new clients and employees in company contacts.

    · Replenish all company office supplies including but not limited to:

    o both bathrooms (Toilet paper, tissues, paper towels, hand soap, disinfecting wipes.etc).

    o kitchen (coffee, espresso, soap, towels, dishwasher, milk, sugar, cutlery.etc).

    o office (folders, pads, binders, pens, highlighters, clips, paper, ink.etc).

    o Order supplies for cleaning lady as required.

    · Troubleshoot and schedule service calls for copiers.

    · Prepare charge request for toner and paper supplies for copiers, OCE Plotwave not included in service agreement. Submit for approval prior to ordering.

    Admin Duties Daily:

    · Request certificates, policy & endorsement copies and W9 forms from subcontractor for new jobs. Review certificates for accuracy. Submit for vetting.

    · Request COI renewals and updated endorsements/copies of policies from subcontractors. Update Sage and job folders.

    · Receive and record packages delivered for projects (record in package log, take pictures, scan packing slips).

    · Match packages against emails / furniture & lighting schedules. Send emails with pictures and packing lists to team members and client for confirmation.

    · Mark crates and packages according to destination as instructed.

    · Organize archive and loading space to accommodate packages.

    Admin Duties Weekly:

    · Print or scan drawings and arrange for delivery to jobsite as requested.

    · Archive documents as needed. Assist with purging of archived documents.

    · Scan, save and email subcontractor / vendor invoices and statements to team members.

    · Scan, save and email bank statements, loan payments and bills.

    · Scan, save and email Amex receipts and charges to team members.

    · Email EZ Pass, Metro Cards, Park NYC, and Microsoft charges when notified.

    · Scan and file subcontractor and vendors checks and lien waivers.

    · Distribute checks to subs / vendors once original waivers received – via mail or in person.

    · Enter check information into mail log and save scan in job folders - Accounting folder. For audit purposes - Update GL & WC Audit book with updated COIs, and log office supplies ordered.

    · Receive and set aside 1099 for tax purposes starting the beginning of year. Provide to accounting when requested.

     

    Monthly As Required - Administrative Assistant and Office Manager Duties

    · Update and refill postage meter as needed.

    · Request additional container pick up if needed. (Avid Waste)

    · Order clothing and accessories for CIS employees as needed (shirts, pants, hard hats)

    · Provide meter readings for copiers & OCE Plotwave.

    · Report any issues found in office such as issues with A/C units or boiler. Contact company for service as instructed.

     

    The Office Administrator shall demonstrate the ability to multi-task, work under pressure both independently and in a team environment, seek creative means to problem-solve and be passionate and energetic about their work product. We offer compensation that is competitive with industry standard and is commensurate with work experience.

  • 3 Days Ago

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DENTAL FRONT DESK MANAGER/ TREATMENT COORDINATOR
  • White Plains Dental Office
  • White Plains, NY FULL_TIME
  • Established multi-specialty dental office in White Plains, NY is looking for a part/full time an experienced dental receptionist/treatment coordinator. Good salary and benefits Job Type: Full-time Pay...
  • 9 Days Ago

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Front Office Night Manager
  • IC - New York Times Square (NYCHC)
  • New York, NY FULL_TIME
  • SUMMARY OF RESPONSIBILITIES: Manage night operations of the hotel. Conduct periodic walk-through of each department. Tour public areas and grounds to ensure the appearance of such areas reflects highl...
  • 19 Days Ago

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Assistant Front Office Manager
  • Holiday Inn Express - Times Square
  • New York, NY FULL_TIME
  • Overview Opportunity: Assistant Front Office Manager Assist in overseeing front office operations to include supervising front office personal in accordance with established guest service and sustaina...
  • 19 Days Ago

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FRONT OFFICE MANAGER
  • Hard Rock International (USA), Inc.
  • New York, NY FULL_TIME
  • Overview The Front Desk Manager is responsible for all duties of the front desk operation, including management of the front desk, training and employee development, delivery of quality customer servi...
  • 20 Days Ago

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Front Office Manager (199018)
  • IN - Lower East Side New York (NYCOS)
  • New York, NY FULL_TIME
  • Our guests’ memorable experiences have to start somewhere. So why not with you? We’re looking for a new Front Office Manager to take ownership of delivering exceptional first impressions – managing ev...
  • 20 Days Ago

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0 Front Office Manager jobs found in New Rochelle, NY area

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Assistant Front Office Manager
  • Hersha Hospitality Management, LP
  • New York, NY
  • Assist in overseeing front office operations to include supervising front office personal in accordance with established...
  • 3/29/2024 12:00:00 AM

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Front Office Manager
  • Hilton Garden Inn - Central Park South
  • New York, NY
  • Overview: Opportunity: Front Office Manager Manage hotel front office operations in accordance with established guest se...
  • 3/28/2024 12:00:00 AM

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Overnight Front Office Manager
  • Park Central Hotel
  • New York, NY
  • Compensation Type: Yearly Highgate Hotels: Highgate is a leading real estate investment and hospitality management compa...
  • 3/28/2024 12:00:00 AM

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Front Office Manager
  • Dream Midtown
  • New York, NY
  • At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing...
  • 3/27/2024 12:00:00 AM

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Assistant Front Office Manager
  • Thompson Central Park New York
  • New York, NY
  • At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing...
  • 3/27/2024 12:00:00 AM

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Hotel Front Office Manager
  • Night Hotel Broadway
  • New York, NY
  • Job Description Job Description We are looking for a team member who is a superior communicator, leads by example and ha...
  • 3/27/2024 12:00:00 AM

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Front Desk Manager
  • Sonesta International Hotels Corporation
  • New York, NY
  • Job Description Summary Assist in managing all aspects of front office areas, which may include but not limited to guest...
  • 3/27/2024 12:00:00 AM

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Front Office Manager
  • Holiday Inn Express - Water Street
  • New York, NY
  • Overview: Opportunity: Front Office Manager Manage hotel front office operations in accordance with established guest se...
  • 3/26/2024 12:00:00 AM

New Rochelle /rəˈʃɛl/ is a city in Westchester County, New York, United States, in the southeastern portion of the state. In 2007, the city had a population of 73,260, making it the seventh-largest in the state of New York. As of the 2010 Census, the city's population had increased to 77,062. In November 2008 Business Week magazine listed New Rochelle as the best city in New York State, and one of the best places nationally, to raise children. In 2014, based on analysis of 550 U.S. cities, New Rochelle was voted the 13th best city to live in. New Rochelle is located at the southeastern point o...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Front Office Manager jobs
$51,775 to $67,020
New Rochelle, New York area prices
were up 1.6% from a year ago

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