Grants Management Specialist jobs in Schenectady, NY

Benefits:

• Health insurance
• Opportunity for advancement
• Vision insurance

Job Summary

The PF Management Group Executive team is searching for an ACCOUNTS PAYABLE SPECIALIST. At PF Management Group, we are proud to be one of the first Planet Fitness franchisees in the system, currently with 9 clubs in the Great Plains region of the United States and 6 clubs in the country of Panama (and growing!). In addition to Planet Fitness gyms, we have a retail division with one liquor store in New York State, and multi-unit real estate developments in 4 states.

At PF Management Group, our mission as a Planet Fitness franchisee has always been to enhance people's lives by providing a high-quality fitness experience in a welcoming, judgement free environment. Our PF Management team is comprised of dynamic, dedicated, and talented individuals who represent our values of integrity, transparency, passion, respect, and excellence (while having fun!) in everything they do.

The Accounts Payable Specialist will be a key member of the Finance team. The Accounts Payable Specialist is primarily responsible for certain activities and operations in the accounts payable function for the organization, working both independently and in a team environment under the direction of the Accounting Manager. Responsibilities include, but are not limited to, daily vendor invoice processing, check runs, ACH/wire transfers recording, maintaining accurate financial records and control reports, and assistance with expense reporting. This means processing a large volume of invoices, answering vendor inquiries and reconciling vendor statements. This position is also responsible for reviewing and approving expense reports submitted by employees as well as be the program administrator for the credit card program. The Accounts Payable Specialist position requires an extremely detail orientated person with significant knowledge of payables. Providing these services in an effective and efficient manner helps ensure that PF Management Group (and all related entities)’s finances are accurate and complies with internal and external financial reporting requirements.


In This Role You Will

• Manage the accounting mailbox by acting upon emails within 1-2 business days

• Download invoices from vendor websites that provide access to their invoice portal – mainly utility and inventory vendors

• Analyze invoices and expense reports for accuracy and eligibility for payment, including entering invoices into our accounting software for 20 entities

• Process vendor invoices and expense reports in Concur, assigning expense types and locations and accurately entering and/or ensuring other key fields are correct (i.e. – invoice date, invoice number, etc.)

• Follow invoices through the approval process and work with stakeholders as needed

• Process vendor payments: check payments, ACH, and wire transfers

• Communicate effectively and professionally with vendors and internal stakeholders

• Assist in preparation and review of accounts payable reports

• Assist with internal and external audit requests

• Assist in maintaining up to date vendor files in accounting system

• Assist with quarterly and annual sales tax and tanning tax preparation

• Initiate investigations and own any follow up needed

• Assist in implementing process efficiencies (possible software migration)

• Perform ad-hoc analysis and other job related duties as assigned

About You

• Bachelor's degree in accounting or related field preferred, but not required
• 2 years of accounts payable experience
• Knowledge of processing accounts payable in system platform; QuickBooks preferred
• Excellent interpersonal skills
• Ability to maintain confidentiality and exercise discretion
• Strong time management and organization skills
• Attention to detail and high level of accuracy
• Deadline-oriented
• Self-motivated
• Strong work ethic and team player
• Strong organizational skills with ability to prioritize and multitask in a fast-paced environment
• Effective verbal and written communication skills
• Regular, predictable attendance is required
• Must be able to work a 40-hour work week, plus overtime as needed
• Strong PC skills, including proficiency in Microsoft Excel, Word, and Outlook
• Experience in a high-growth organization a plus

Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). PFHQ neither dictates nor controls labor or employment matters for franchisees or their employees, and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee is responsible for ensuring compliance with local, state and federal law.

Employees at a franchise location are employed by the Franchisee and are not employees of PFHQ (the Franchisor). PFHQ neither dictates nor controls labor or employment matters for franchisees or their employees, and does not retain any reserved authority to control the terms and conditions of employment for franchisees or their employees. Each franchisee is responsible for ensuring compliance with local, state and federal law.