Health and Safety Administrator jobs in Santa Barbara, CA

Payroll Title:Project and Policy Analyst 4

Job Code:007399

Job Open Date: 3/21/24

Application Review Begins: 4/8/24; open until filled

Department Code (Name):EAPQ (EDUC ABROAD PROGRAM LOC Q)

Percentage of Time:100%

Union Code (Name):99 (Non-Represented)

Employee Class (Appointment Type):Staff (Career)

FLSA Status:Exempt

Classified Indicator Description (Personnel Program):PSS

Salary Grade:Grade 23

Hiring/Budgeted Salary Range:$82,300 to $100,000/yr.

Full Salary Range:Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $82,300 to $151,700/yr. The budgeted salary range that the University reasonably expects to pay for this position is $82,300 to $100,000/yr.

Work Location:UCEAP

Working Days and Hours: M-F; 8am - 5pm Pacific Time, or similar schedule, and as needed. Hybrid (Fully remote, with on-site presence required for specific meetings/trainings)

Benefits Eligibility:Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable:Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The UniversityofCalifornia Education Abroad Program (UCEAP) is committed to promoting excellence through diversity, equity, and inclusiveness. In keeping with the academic mission of the University of California, UCEAP recognizes that diversity is integral to the University's achievement of excellence and strives to create an environment that is welcoming for all. UCEAP upholds the principle of equal opportunity for all and adheres to theUniversity of California Diversity Statement.Through international academic experiences, UCEAP inspires students to explore and transform their lives, UC, and the world. Since 1962, UCEAP has served as the UCsystemwidestudy abroad program, supporting this mission and serving over 100,000 students across all 10 UC campuses and over 30,000 international exchange students. UCEAP typically has over 6,000 student participants annually and is active in over 40 countries worldwide.Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders.www.uceap.universityofcalifornia.edu

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Reporting to the Director, International Health, Safety, and Crisis Management (Director), the Associate Director (AD) will work with the Director to develop and execute crisis management response, and in coordination with the Director and organizational leadership, develop strategic goals and objectives, define associated metrics to measure results, and lead integrated work with UC campuses, including the creation of health and safety tools/resources for UCEAP. Contributes to the annual project plan, including metrics based on IHSCM priorities and objectives. The AD will play a significant role in the International Health, Safety, and Crisis Management (IHSCM) Unit, working independently as a subject matter expert and as the backup to the Director. Leads IHSCM development, implementation, and assessment of training for UCEAP and study centers abroad on health, safety, and risk management topics and unit-developed tools to facilitate required processes. Leads unit compliance efforts for risk management documentation such as Emergency Preparedness Checklist, Field Trip Safety Plan, and Welfare Check compliance.

Required Qualifications:

• Bachelor's degree in related field and six or more years of directly-related experience working in a large university setting, multiple institutions of higher education, or similar complex organization, in the area of emergency response, global risk and operations, or equivalent combination of education, training, and experience.
• 7 years of progressively responsible experience in areas that include but are not limited to: * global safety risk assessment * analysis and impact assessment of complex risk issues * 24/7 on-call emergency response and coordination * crisis management in an academic, business, government, or similar complex international organizational setting * working collaboratively with diverse faculty/staff and senior management * effectively communicating and partnering across stakeholder groups.
• Demonstrated ability to exercise required confidentiality and discretion, in compliance with policies and protocols, for sensitive information.
• Clear and effective verbal communication abilities; excellent listening skills; ability to resolve conflict constructively and respectfully, and encourage others to do the same.
• Excellent writing skills with the ability to produce and edit accurate and dynamic communications materials under tight deadlines, including press releases and talking points.
• Strategic and analytic problem-solving ability, using a conceptual/systems-oriented approach; takes initiative in developing innovative ideas and solutions; demonstrated good judgment to make decisions and recommendations in a timely manner.
• Demonstrated teamwork and collaboration with proven ability to proactively build relationships, with demonstrated ability to influence across the organization using leadership, collaboration, and team-building skills.
• Proven service focus to meet the expectations and needs of internal and external customers (UC campuses, students, parents, and other UCEAP units).
• Currency in the field through continuous learning; knowledge of international education trends in general and health and safety issues in particular, including risk management.
• Ability to work effectively and remain composed under pressure and in crisis situations, with constantly changing deadlines and priorities.
• Working knowledge of cross-cultural communication and sensitivity to cultural differences.
• Understanding of a complex university system or similar organization.
• Proficiency with various information technology tools including MS Office suite, data management, and communications.
• Must be available for after-hours work when necessary.
• Requires willingness to travel periodically to UC campuses and/or UCEAP sites abroad.

Preferred Qualifications:

• Knowledge of one, or more, foreign languages.
• Experience living, working and/or studying in a country other than the US.
• Professional certification in risk management or education abroad, such as ARM.
• Master's Degree in related field.

Special Conditions of Employment:

• Satisfactory conviction historybackground check
• UCSB is a Tobacco-Free environment
• The UCEAP Systemwide Office is located in Goleta, CA (near the UCSB campus). Eligible for a hybrid work arrangement which may require presence at the UCEAP Systemwide Office for occasions such as bi-annual leadership/staff meetings, and/or training. The University is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office.
• Requires some evenings and weekends; must be available after hours, as necessary.
• Requires periodic travel to UC campuses and/or UCEAP locations abroad, as necessary.
• Requires ability to remain focused, responsible, calm, and composed in managing emergency/crisis situations.

Job Functions and Percentages of Time:

30% Strategic Risk Management, Planning, and Analysis - Conducts complex threat analyses based on exposures and creates a list of risk mitigation strategies to ensure that any UCEAP program that UCIE approves operates within a reasonably safe environment. Responsible for assessing, planning, implementing, and managing risk management activities, such as completing required risk analysis documentation, implementation of risk control measures, and assessment of risk mitigation measures on an annual basis. Prepares operational and risk reports for organizational fiscal planning and objectives. Engages in a systematic risk management process; audits all programs that offer field trip/experiential learning/internship opportunities and generates, implements, and evaluates the Field Trip Safety Plan. Applies UCEAP policies and The Forum on Education Abroad guidelines for resolving highly complex issues and manages projects in accordance with UCEAP goals and priorities and as assigned by the Director. Analyzes and prepares reports on safety and security activities and recommends revised procedures. Assesses student preparation for education abroad and works with IHSCM analysts to ensure that pre-departure training and on-site orientations are designed to equip students to achieve success in their studies and life abroad. Leads development of IHSCM program/project strategic plans. Leads threat assessment process and develops and presents mitigation and incident response plans. Works with the Analyst in charge of insurance to create and implement an insurance framework that aligns with UCEAP's student body and worldwide programming.

40% Emergency Response and Crisis Management - Serves as backup to the Director in crisis response. Serves as a first responder team member to all emergencies or perceived emergencies abroad. Maintains availability for 24/7 crisis response when on rotation or in the absence of the Director. Assists in the management of individual and/or regional crisis situations as they arise. Stays abreast of emerging trends, world events, US DOS, and other countries' travel information (e.g., alerts and warnings) in areas where UCEAP has programming to analyze and evaluate the associated risks. Continually updates the UCEAP Emergency Preparedness Handbook by applying risk reports and incident data to assess the effectiveness of protocols. Prepares and delivers tabletop training exercises to staff abroad and UCEAP emergency responders. Leads unit effort to collaborate across units to integrate and track training, workshops, and tabletops for all UCEAP staff/faculty in California and abroad. Evaluates existing training programs and procedures and assists in developing safety and security training guidelines and modules for all staff consistent with UCEAP and industry standards.

20% Outreach, Presentations and Program Implementation - With the IHSCM Unit, creates tools that campuses and study centers around the world can use. Designs user training tools to help users and serves as a subject matter expert by training users. Provides expert advice on international health, safety, and security to University and UCEAP leadership, committees, faculty, staff, and students, as needed. Leads the unit's compliance with UC Retention Policy. Participates and presents in UC Global Risk Council, Pulse, and the U.S. State Department's Overseas Security Advisory Council (OSAC) Academia Sector Committee. Serves as the department liaison to IT/UCEAP Portal for geographical search and welfare check tools. Participates in UCEAP outreach events, including wellness initiatives and Student, Parent, and Support Network Predeparture Webinars.

10% Project Management and Other Duties - Completes special projects and other duties as assigned by the Director. Acts in the absence of the Director, as assigned. Participates in projects/tasks as part of IHSCM's effort to complete projects on schedule. Utilizes expertise in support of and to develop best practices within the field of international education (Forum on Education Abroad, OSAC, Pulse, etc.), such as impactful strategies to communicate, control, and manage risk.

UC Vaccination Programs Policy - With Interim Revisions:

As a condition of employment, you will be required to comply with the University of CaliforniaPolicyon Vaccinations Programs - With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
* University of California Policy on Vaccinations - With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Note: The Policy on Vaccination Programs - With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.

**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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