HR Operations Coordinator jobs in the United States

**Job Summary:**

We are seeking a highly skilled HR Coordinator to join our team at Willis Nursing & Rehabilitation. This role will be responsible for directing overall HR activities, managing business office responsibilities, and ensuring compliance with federal, state, and local regulations.

**Key Responsibilities:**

• Serve as a liaison between management and team members, handling questions and resolving work-related problems.
• Explain benefits and enrollment process during new hire orientation and open enrollment window.
• Complete I-9 and E-Verify with new hires within first 3 days of employment.
• Submit and track online applicant background investigation requests.
• Enter missed punches into time and attendance system daily.
• Close accurate and timely payrolls each pay period.
• Update HRIS database records and process paperwork for new hires, terminations, or other status changes.
• Conduct new hire orientation and assist with recruitment and interview process.
• Ensure all new team members onboarding paperwork and employment documents are kept in the HRIS database.
• Review terminations and ensure reasons are well documented and not arbitrary or discriminatory.
• Consult with Regional HR Manager or Lead HR Director prior to terminations.
• Provide team members with information about policies, job duties, working conditions, wages, and benefits.
• Perform difficult duties, including dealing with understaffing, upset employees, and explaining company policy.
• Ensure confidentiality is always upheld.
• Pull applicable learning management system completion reports monthly.

**Business Office Responsibilities:**

• Update daily census and billing set-up.
• Admission Agreements - signed within 72 hours.
• Therapy Funding Verifications Trust Fund Management.
• Operations Daily Deposits Center mail and Resident mail disbursement.
• Communication to the A/R Specialist, Billing & Collections Specialist, Medicaid Pending Specialists.

**Requirements:**

• Must be able to relate positively to residents and families and work cooperatively with other employees.
• Must be able to meet all local health regulations and successfully complete a post-offer health assessment.
• Must have related HR/Business Office experience at a level necessary to accomplish the job.
• Must have basic knowledge of computer and skills necessary to accomplish the job.
• Must have knowledge of office machines and equipment and must be able to type at least 45 WPM.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.