Human Resource Coordinator jobs in Fairbanks, AK

Why choose us?

Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. 

What does Calista Brice LLC do?

Calista Brice, LLC, a subsidiary of Calista Corporation, is a lifecycle construction group that offers construction services in every phase of the construction cycle. We are a fast-paced growing collective of subsidiary businesses that operate in the dynamic construction, engineering, environmental, logistic, and equipment industries.

What can you expect?

As the Human Resources Coordinator, you will work onsite in Fairbanks, AK and will provide vital administrative support to the HR team, assisting with various HR functions across multiple Calista Brice subsidiary companies. Your key responsibilities include supporting recruitment, onboarding, union dispatch, offboarding processes, and administering employee benefits and other HR functions.

How will you do it?

• Maintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates.
• Ensure HIPAA processes are followed by maintaining PHI confidentiality.
• Assist with keeping up to date with company policies and government regulations, ensuring accurate filing and documentation.
• Facilitate recruitment efforts by posting job openings and ensuring job postings meet all federal, state, and corporate requirements.
• Assist in the recruitment process, including reviewing resumes, scheduling interviews, and supporting selection decisions.
• Facilitate pre-employment processes, including drug testing, background checks, and occupational health screenings.
• Communicate with stakeholders about new hire status and details to ensure timely onboarding.
• Coordinate and manage the onboarding process for non-union employees, including completing new hire paperwork and benefits enrollment.
• Assist with union onboarding and offboarding processes.
• Maintain accurate and up-to-date employee records within the HRIS (Human Resources Information System).
• Assist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits. Act as a point of contact for benefit inquiries.
• Assist with processing benefit deductions for temporary and seasonal employees and help with annual benefits lookback reviews.
• Support annual Benefits Open Enrollment by coordinating employee participation and assisting with necessary communications.
• Assist with employee performance evaluation programs, tracking completion and ensuring timely submission.
• Review corporate and subsidiary policies with employees and address any questions or concerns they may have.
• Provide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction.
• Assist with leave management, including FMLA, personal medical leave, special leave, and ensure compliance with company policies and applicable laws.
• Track and maintain accurate records of employee leave, coordinating with employees and managers to ensure proper documentation is submitted.
• Maintain a log of compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas.
• Collaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration.
• Attend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends.
• Maintain department files, ensuring organization and compliance with policies and regulatory requirements.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This job does not have any direct supervisory responsibility.

Knowledge, Skills & Abilities

• Basic understanding of human resource management principles and best practices, including recruitment, selection, training, compensation, benefits, labor relations, and personnel information systems.
• Knowledge of local, federal, and state employment laws and regulations, including those specific to Alaska Regional Native Corporations and Native American tribal regulations.
• Ability to manage and protect sensitive and confidential information with the utmost discretion and professionalism.
• Ability to adapt to changing HR practices, policies, and technology, and to remain flexible in a dynamic work environment.
• Excellent organizational skills with the ability to manage multiple HR tasks and prioritize effectively to meet deadlines in a fast-paced work environment.
• High attention to detail and accuracy in processing HR-related documents, ensuring compliance with policies, laws, and regulations.
• Strong time management skills with the ability to handle competing priorities and tasks efficiently while maintaining a high level of productivity.
• A customer-focused approach to internal HR services, with a strong commitment to providing excellent support to employees and managers.
• Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for data management, reporting, and communication.
• Proficiency in using HRIS (Human Resource Information Systems) for maintaining employee records, managing payroll, and supporting HR functions.
• Strong ability to analyze complex issues, including both logical challenges and interpersonal matters, and resolve them effectively.
• Excellent written and verbal communication skills, with the ability to professionally interact with employees at all levels and external partners.
• Ability to calculate rates, ratios, and percentages, as well as interpret and present data in graphical formats.
• Ability to work both independently and collaboratively within a team, contributing to collective goals and supporting organizational objectives.
• Skilled in facilitating and participating in group meetings, ensuring productive discussions and alignment with HR objectives.
• Willingness and ability to pursue ongoing education and professional development to stay current with changing laws, industry standards, and best practices.
• Ability to work a flexible schedule as needed to meet business demands and support the HR department.
• Valid driver's license and ability to operate a motor vehicle safely and efficiently. Willingness to travel up to 25% of the time to support HR functions across locations.
• Ability to work effectively in a Native Corporation multi-business environment, respecting diverse cultures and organizational structures.

Who is Calista Brice LLC looking for?

Minimum Qualifications:

• High school diploma or equivalent required.
• At least two (2) years of experience in an HR support role, administrative position, or relevant field required.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of Calista Brice’s Driving Policy required.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• PHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred.
• Previous experience working in Workday, Spectrum, Deltek, or Costpoint preferred.

More reasons you will love working with Calista Brice LLC:

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Calista Brice LLC. under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Calista Brice LLC?  Simply reach out to recruitment@calistabrice.com  

As an Equal Opportunity/Affirmative Action Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.