Human Resources Assistant jobs in Great Falls, MT

Responsible for customer service functions of the Human Resources Department. Assists employees and applicants with Human Resource issues. Ensures compliance with accreditation standards by collecting and recording the necessary documentation to maintain compliance with HR Standards: i.e. license, certifications, and competencies. Performs administrative and clerical related duties. May assist the Senior Vice President System Human Resources, as requested. Participates in performance improvement and continuous quality improvement (CQI) activities. Supports regulatory compliance at Benefis Health System. Other duties as requested.

FLSA:

NON-EXEMPT

DUTIES AND RESPONSIBILITIES:

Greets customers and answers the telephone

Ensures completion and processing of New Hire paperwork, onboarding, and scanning of documents.

Tracks the renewal of all required licenses system-wide.

Assists with Recognition Banquet, Community Giving Campaign, Birthday Cards and other programs as requested.

Ensures the completion, processing, and tracking of competencies

Ensures the compilation and tracking for the EOC report

Distributes mail within office

Monitors appropriate paperwork on non-employee healthcare providers as well as agency personnel.

Enter New Hires into the system

Make employee badges when required - New Hires, replacements, title changes, etc.

Data entry of W-4, address, and direct deposit changes in system

Order office supplies

Sends out bereavement e-mails

Responsible for monthly OIG reporting

Completes employment verifications

Displays the appropriate amount of initiative and independence for the job and makes positive contributions; is a self-starter

Willingness to coordinate with others to meet overall project or service objectives; fosters teamwork, personal responsibility, integrity, innovation, trust and communication; recognizes the positive contribution of others and offers encouragement and constructive feedback; helps develop team cohesiveness, and aligns individual efforts with the group; freely shares knowledge and information with coworkers

Ability to meet schedules; completes assignments on time, contributing extra effort needed when circumstances hinder progress

Encourages others to take pride in the organization, its vision and its people; supports all policies and procedures and conducts work in an ethical manner

Dedication to exceeding expectations of customers (internal and external customers); contributes ideas/suggestions and participates in activities for improving processes and services to our customers; participates for improving efficiency and services; listens carefully to ensure understanding

Fosters respect and demonstrates mutual respect of individual differences such as culture, race, religion, age, disability, socioeconomic status, education, sexual orientation, veteran status, marital status, or gender; treats others with dignity and contributes to a work place free from harassment

Willing and able to learn from situations and people; accepts feedback and applies it to the improvement of individual performance

Responds to phone messages and e-mails within an appropriate timeframe (24 business hours)

Not easily overwhelmed by multiple demands and priorities and is tolerant in stressful situations

Able to answer a vast variety of Human Resource questions and/or direct other questions/inquiries to appropriate staff for resolution

Responds to all inquiries in an expedient manner; demonstrates clear and concise oral and written communication

Is a team player

Manages and operates equipment safely and correctly

Demonstrates the ability to handle multiple assignments, balance priorities, and make decisions quickly

Proficient in all aspects of computer and software programs, i.e. Microsoft Office, Excel, Power Point, and the Internet

Demonstrates thorough knowledge of the facility's mission vision and values

Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations.

Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict.

Professional Requirements:

Adheres to dress code.

Completes annual educational requirements.

Maintains regulatory requirements.

Wears identification while on duty.

Maintains confidentiality at all times.

Attends department staff meetings as required within the department.

Reports to work on time and as scheduled; completes work in designated time.

Represents the organization in a positive and professional manner.

Actively participates in performance improvement and continuous quality improvement (CQI) activities.

Coordinates efforts in meeting regulatory compliance, federal, state and local regulations and standards

Communicates and complies with the Benefis Health System Mission, Vision and Values as well as the focus statement of the department.

Complies with Benefis Health System Organization Policies and Procedures.

Complies with Health and Safety Standards and Guidelines.

High School diploma required.

1 - 2 years of Human Resources experience preferred.

Proficient in all aspects of computer and software programs, i.e. Microsoft Office, Excel, Power Point and Internet.

Excellent customer service skills.