The Human Resources Assistant provides comprehensive administrative support to daily operations of Human Resources. The HR Assistant provides organization of information and documentation serving as the lead for personnel data entry and management in multiple systems. Timely and accurate data entry, organizational skills, proficient computer skills, professional verbal and written communication and interpersonal skills are key to the success of this position and the Human Resources Department. The HR Assistant is a positive team player that promotes a culture of inclusion and participation.

Required Education and Experience

• High School degree or equivalent
• Three years of human resources related experience

Preferred Education and Experience

• Associate Degree in Human Resources or Business Management
• Human resources professional certification (PHR, SPHR, SHRM-CP, or SHRM-SCP)

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Generate, maintain and monitor confidential personnel records, files, correspondence, and reports
• Respond to inquiries from directors, managers and employees in a timely, professional manner
• Schedule, initiate and manage pre-employment screenings
• Communicate with managers and new hires regarding hiring process, approvals and scheduling for Onboarding
• Collaborate with managers and HR Hiring and Recruiting Coordinator regarding position requisition posting, applicant screening, interviewing and hiring
• Review and submit for approval required pre-employment documentation for applicants
• Enter new hire personal data and changes in HRIS and other management systems accurately and timely
• Prepare correspondence, process confidential reports and documents, file electronic and hard copy documents and track deadlines
• Manage I9 / E-Verify Program
• Manage Worker’s Compensation program and related OSHA reporting requirements
• Act as backup for receptionist duties as scheduled or needed
• Initiating purchasing for the department as required
• Manage various HR programs and related documentation e.g., Educational Assistance Program, Years of Recognition, Referral Program, etc.

While we welcome all to apply, there are some position specific background stipulations that must be met to comply with various regulatory and contractual requirements.

New Vista prohibits discrimination and harassment against any applicant, employee or contractor based on sex, race, color, age, national or ethnic origin, religion, physical disability, mental disability, genetic information, marital status, sexual orientation, gender identity or expression, citizenship, pregnancy or maternity, protected veteran status, or any other basis prohibited by applicable federal, state or local law.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, working conditions, promotion, termination, layoff, recall, transfer, leaves of absence, wage and salary administration, employee benefits and training. It is also the company’s policy to prohibit all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, encouraged another to complain, participated in an investigation into such complaints, or opposed unlawful discrimination.