Human Resources Assistant jobs in Newhall, CA

Santa Anita Convalescent Hospital is hiring for a full-time Payroll/Human Resources Assistant who will be working under the supervision and support of the Payroll & Human Resources Managers.

POSITION SUMMARY

Responsible for coordinating employee payroll and benefits in accordance with company policies and procedures and applicable state and federal laws.

PAYROLL DUTIES AND RESPONSIBILITIES

• Demonstrates commitment to company’s mission, values and standards of ethical behavior
• Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.
• Ensures residents are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times.
• Complies with all company and departmental policies and procedures.
• Processes payroll per facility payroll schedule, company policies and applicable laws, to ensure accurate, timely receipt of paychecks.
• Maintains a thorough understanding of all payroll functions, company policies and procedures, federal and state wage and hour law, facility pay practices, timekeeping and information systems.
• Ensures checks, records, reports and data are kept confidential and are locked and secure. Discusses employee information with supervisors only on a need-to-know basis.
• Reviews, adjusts and transmits hours to corporate payroll. Codes checks with appropriate department number to assure that salary and wage expenses are distributed to correct department.
• Arranges for all employees to sign their timesheets every pay period.
• Coordinates review with department managers and ensures any adjustments are approved by both employee and supervisor.  Provides daily accounting of missed punches and other required adjustments at daily stand up meeting and ensures they’re resolved within 24 hours.  Reports missing meal breaks and ensures penalty is paid.
• Maintains payroll records for all employees, including setting up new hires, posting changes to current employees and processing termination paperwork in accordance with established policies and procedures.  Ensures paperwork is processed in timely manner.
• Ensures that employee benefits enrollment, changes and terminations are processed in a timely and accurate manner.
• Helps to resolve issues with employee benefits and assists with open enrollment process.
• Monitors/manages employee injuries and worker compensation claims.
• Coordinates employee leaves such as FMLA/CFRA, Pregnancy Disability Leave, Workers’ Compensation disability, and personal leaves in accordance with federal and state law and company policies and procedures. Facilitates communication between company and employee, ensures documentation from medical provider is received and sent to corporate human resources in timely manner.   Informs corporate payroll when employee is to be removed from payroll and/or benefits.
• Maintains and tracks attendance records. Communicates to department managers when absence becomes excessive or other issues occur in accordance with the Human Resource Policy and Procedure.
• Resolves payroll disputes by assisting employees in obtaining information concerning their payroll check, deductions, accruals, overtime, etc., as necessary.
• Prepares financial and statistical reports concerning payroll information as directed.
• May be cross-trained in Accounts Receivable, Accounts Payable, Admissions and Receptionist duties and other appropriate business office functions, and provides support as needed.
• Reports the following in accordance with established facility procedures and regulatory standards:    accidents and incidents; resident grievances, complaints, allegations of resident abuse and/or misappropriation of resident property; occupational exposure to blood, body fluids, infectious materials, and hazardous chemicals; concerns and suspected incidences of non-compliance including but not limited to hazardous conditions and equipment.
• Adheres  to state and federal regulations and company policies and procedures; HIPAA confidentiality standards of resident and facility information; Infection Control, Universal Precautions, OSHA and safety standards; and established safety precautions and regulations in the performance of tasks and the use of equipment and supplies.
• Demonstrates knowledge of facility and departmental quality improvement activities.  Recommends to Supervisor any equipment and supplies needed for the department as well as any departmental improvements.
• Utilizes most efficient, safe and cost effective techniques and methods, and uses supplies and equipment in most efficient manner to minimize waste.
• Works with facility consultants as necessary and implements recommendations as needed.
• Performs other related duties as required

HUMAN RESOURCES RESPONSIBILITIES

• Assists with recruitment and retention.
• Manage, monitor, and administer leaves of absence such as PDL, FMLA, CFRA, workers’ comp, and personal leaves, and coordinating benefit payments accordingly.
• Assists with the maintainance and audits of employment files and records including, but not limited to Personnel, Medical/Worker-Comp, and I-9s.
• May assist with conducting investigational interviews.
• Assists injured employees with completing injury paperwork for workers compensation cases.
• Assists with filing and clerical related tasks.
• Assisting with open enrollment.
• Fills in for the HR Manager in their absence.
• All other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES & QUALIFICATIONS

• 1 – 2 years previous payroll processing experience required
• High school diploma required;  Associates degree from accredited college in business, accounting or related field preferred
• Ability to calculate numbers and perform data entry
• Must be able to maintain high level of confidentiality
• Ability to represent Company in an ethical and professional manner, and to maintain accountability
• Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed
• Must be able to relate to and work with physically and/or mentally ill, disabled, elderly, emotionally upset, and at times hostile people within facility and treat them with respect and consideration regardless of their cognitive or functional level
• Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals
• Must demonstrate flexibility and ability to adapt to change
• Ability to organize, prioritize and meet deadlines
• Must be able to multi-task and handle pressure
• Must be able to follow instructions and to accept feedback
• Must successfully pass background check, health exams, and any other pre-employment requirements
• Must be able to operate departmental equipment, as appropriate
• Willing to work beyond normal working hours, weekends, holidays when necessary
• Must be able to read, write and speak the English language sufficiently and comprehensively enough to perform the essential functions of the job
• Sufficient computer skills including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties
• Sound knowledge of basic mathematical concepts and tools