Human Resources Generalist jobs in Juneau, AK

APPLICATIONS FOR THIS POSITION ARE ACCEPTED ONLINE AT:

https://juneau.org/human-resources/employment-opportunities

JOB TYPE

Part-Time

DEPARTMENT

Human Resources & Risk Management

DIVISION

Human Resources

OPENING DATE

04/09/2024

CLOSING DATE

04/22/2024

BARGAINING UNIT

Unrepresented

PAY RANGE

10

HOURS PER WEEK

19

TELEWORK AVAILABILITY

Not Available

Are you looking for a part time position with great benefits and an opportunity to learn more about the world of Human Resources?

Read on—and consider applying today!

Working for the CBJ is a local experience where your work has value and impact. Our new team member will gain an in-depth understanding of city services. Our staff have the opportunity to connect to our community in ways that other positions do not by gaining knowledge of the many types of positions, schedules and employees needed to operate the CBJ.

We are looking for someone who is organized, professional, and enjoys helping others. We strive to maintain a work environment that is positive and supportive. We value people who can build and maintain credible, positive relationships with CBJ employees, supervisors, and managers.
The Human Resources and Risk Management team has 11 employees. The HR Division provides HR services to over 850 employees. Our office is small but active: no one has ever complained of being bored here!

This position works downtown in the HRRM offices located in the Municipal Way Building next door to City Hall. This position will work on a part time basis up to 19 hours per week. We do offer some flexibility in how those hours are worked and that can be discussed in more detail during the recruitment process. We offer our employees the choice of free parking in the Marine Way parking garage, or a bus pass.

TYPICAL RESPONSIBILITIES

• Greets and provides assistance to the public, employees, city officials, and administrators. This includes answering the telephone, responding to emails, and assisting walk-in traffic with a variety of questions and forms related to Human Resources, Benefits, and Risk Management.
• Transfers phone calls and refers emails to the appropriate staff in a courteous and tactful manner.
• Assists with checking the Human Resources email account.
• May be responsible for opening the office by 8 AM each morning and preparing the office for business by turning on office equipment, unlocking file cabinets, etc..
• Provides quality service to internal and external customers. Coordinates breaks and lunches with coworkers to ensure front office coverage.
• Annually purges employee history cards in accordance with file retention and create records of destruction.
• Files both paper and electronic documents according to CBJ retention schedule.
• Manages separated employee files according to HRRM file guidance and file retention.
• Files employment and benefit related documents in appropriate files, maintains files as required by the retention guidelines.
• May be assigned to scan documents to create electronic files according to a defined electronic file process depending on file type.
• Uses Lawson and NEOGOV to research employee and applicant information.
• Responds to employment verifications.
• EVALUATIONS: Receives performance evaluations, reviews for completeness, determines and updates evaluation dates in Lawson (PA26) in compliance with Personnel Rules, Collective Bargaining Agreements, Raters Guide and CBJ/Departmental guides. Distributes to assigned Human Resource Consultant for review.
• REPORTING: Creates and distributes biweekly and monthly reports, including but not limited to the Note-able Person Action report, evaluation report, service anniversary report, and may assist with other reports or collection of statistical information upon request.
• Shreds documents or coordinates a contractor to shred documents.
• Completes and sends COBRA notifications for separating employees.
• Works with Administrative Assistant to purchase and stock office and training supplies and other miscellaneous items for HRRM.
• Assists with coordinating training by reserving space, setting up and taking down training rooms, ensuring that necessary training materials are available prior to each event. Establishes course enrollment on SharePoint and creates participant lists. Inventories training supplies and notifies supervisor when supplies are needed.
• Arranges for printing/copying and distribution of policies, training materials, labor contracts, and other documents.
• Provides internal customer service to all HR staff, may act as back-up to the Administrative Assistant and HR Technician.

Job Type: Part-time

Pay: From $21.65 per hour

Expected hours: 19 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Ability to Relocate:

• Juneau, AK: Relocate before starting work (Required)

Work Location: In person