Human Resources Generalist jobs in Lubbock, TX

Department: Human Resources Services

Reports: HR DIRECTOR

Exempt Status: Non Exempt

Pay Grade: CLERICAL-PG6

No of Days: 236

Position Function/Purpose

PROVIDE ASSISTANCE TO EMPLOYEES IN THE CERTIFICATION PROCESS WHEN NEEDED AND ENSURE THAT THE DISTRICT IS IN COMPLIANCE WITH SBEC AND NCLB REGULATIONS.

Major Responsibilities

1. Maintain confidential documents and forms.
2. Date, sort and distribute – PRF’s, Separations and Change forms.
3. Process and manage personnel records for non-contract new hires, central office staff and professional support staff including, but not limited to, personnel file, new hire paperwork, resignations, and maintain/update accurate information on the database/mainframe as appropriate.
4. Process and maintain paperwork for new hires, re-hires, transfers, resignations, terminations, retirees and leaves of absence.
5. Submit information to Technology for MISD email.
6. Verify employment history and years of service records.
7. Process, maintain and distribute employee service records. 
8. Process reference letters for each applicant to verify prior employment.
9. Process criminal history reports/schedule meetings and fingerprinting as needed.
10. Back up for processing fingerprinting.
11. Maintain HR spreadsheet for non-contract and support staff job vacancies.
12. Manage HRS database and create database reports as needed.
13. Update certification status of all non-contract employees and compile tracking reports.
14. Keep Director of HR informed of certification issues. 
15. Assist with management of online applications.
16. Assist applicants via telephone and new applicants (in-house).
17. Verifies and assists the Director in correspondence for TWC unemployment complaints.
18. Update job descriptions
19. Assist other office personnel with clerical/data entry assignments as needed.
20. Assist with the substitutes services personnel as needed.
21. Assist with Awards Program as needed.
22. Perform other duties as assigned.

Qualification Requirements

1. High School Diploma or GED
2. Proficient keyboarding, word processing, and file maintenance skills
3. Knowledge of SBEC certification and permit requirements
4. Ability to use personal computer and software to maintain spreadsheets and databases, and do word processing
5. knowledge of NCLB Highly Qualified requirements
6. Qualify as Notary Public

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made if necessary while performing the duties of this job.

1. Eye strain
2. Standing
3. Reaching above shoulders
4. Kneeling
5. Bending
6. Moderate lifting, 15-44 lbs.
7. Moderate carrying, 15-44 lbs.  

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.  Regular attendance required.

Equipment used

1. Typewriter
2. Computer
3. Copy  Machine
4. 10-Key Calculator
5. Fax Machine
6. Document imaging machine/scanner

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Normal Office Environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive description of all work requirements and responsibilities.  Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.