Import/Export Clerk supports import and export operations, including shipment logistics, documentation, and customer service. Conducts audits to verify physical shipments accuracy using bills of lading, invoices, and other documents. Being an Import/Export Clerk identifies and records any discrepancies. Prepares, distributes or processes documentation to ensure required documents are in place and correct. Additionally, Import/Export Clerk coordinates and communicates with customers, agents, vendors, and shippers to maintain process flows and resolve issues. Performs data entry of shipping and cargo details into systems following required procedures. Requires a high school diploma. Typically reports to a supervisor or manager. The Import/Export Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Import/Export Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Description
Position Summary:
Provides assistance with a variety of clerical duties within the department including data entry, mail distribution, copying, alphabetic and numeric sorting, retrieving of documents and charts, chart pick-up, and other general clerical tasks. Work assignments vary based on workload demands and shift assignment. Ability to use a wide variety of office equipment including copy and fax machines, telephone, and PCs. Computer knowledge and skills for general data entry, e-mail, Microsoft Windows, Microsoft Word, and Excel. Locates medical records upon user requests with the specified time frames. This may include pulling old documents that were in storage so they may be musty or dusty. Uses hospital specific software to determine record locations. Deduces potential locations of records in expected locations.
Ability to interact with patients and customers in a professional manner. Prior office and data entry experience preferred. Good data entry skills. Accuracy in number and name recognition. Ability to type of a minimum of 20 wpm. Ten key training or experience preferred. Must be adaptable and flexible in moving between various functions based on workload demand. Ability to sit and work for longer periods of time. Must meet deadlines and production demands. Must push a cart throughout the facility.
Individual will work extensively with protected health information and is required to adhere to HIPAA privacy and security regulations and policies related to same.
When students are providing patient care, treatment, and/or services as a part of their training, any/all employees may be asked to supervise the students.
Requirements
Education/Experience:
High school graduate or equivalent. Prior office and data entry experience preferred. Ability to type of a minimum of 20 wpm. Ten key training or experience preferred.
Required Credentials (Licensure, Certification, or Registration):
None required.
Employment Variables:
Work hours include day, evening, and night shifts, weekends and occasional holidays.
Initial Tuberculosis (TB) test and drug screening is required by Winner Regional Health. Rubella titer will also be drawn upon hire and immunization is required if no past exposure or indication of immunization.
Required to wear name tag provided by WRH and to follow the dress code of WRH.
Direct Supervisor:
Director of Medical Records
PART II: CODE OF CONDUCT
Honesty We will do the right thing at all times, even if it is difficult, maintaining strong, ethical practices. We protect the confidentiality of others, including patients, staff and the facility as a whole. We will take responsibility for our actions.
Expertise We will demonstrate superior judgment, training and skill, at all times, demonstrating professionalism while doing so. We will perform all aspects of our job to the best of our ability, utilizing all resources and tools available.
Approachability We will be non-judgmental, friendly, and open and willing to listen to everyone we come into contact with while performing our duties. We are humble and learn from others.
Respect We will be understanding and sensitive to others’ feelings; caring and responding in a manner that sets them at ease, keeping the situation in perspective without minimizing others’ feelings or reactions. We will listen to others with full attention in a sincere, civil fashion, being careful not to be judgmental of the speaker. We maintain composure when facing conflict and avoid jumping to conclusions and defaming another’s name.
Teamwork We willingly work together with a common approach, trusting and supporting members of our organization, using our skills and resources, sharing information to achieve a common aim.
PART III: ESSENTIAL FUNCTIONS
Essential functions are critical or fundamental to the performance of the job. They are the major functions for which the person in the job is held accountable. Following are the essential functions of the job, along with the corresponding performance standards.
Function Explanation
Courage
The strength to persevere, use our voices and take action. Core behaviors
Passion
The enthusiasm for patients and work commitment to the organization Core behaviors
Resolve
The adherence to the systems that align actions to excellence, efficiency and purpose Core behaviors
Advancement
The pursuit of individual and organizational growth and development Core behaviors
Family
The connection and commitment we have to each other through it all Core behaviors
Clerical duties
Distributes and attaches loose reports to the appropriate location. Retrieves inpatient and outpatient records from patient care areas for processing. Copies medical record or portions thereof accurately for Release of Information staff. Accurately records payments for copies in the Release of Information system. Sorts and distributes daily lab reports to the correct medical record. Files and boxes fetal monitor strips by date and alphabetical divisions. Prepared outpatient records for Imaging Center.
Operates required equipment including computer hardware and software effectively and proficiently
Demonstrates the ability to perform general PC functions and navigate within Microsoft Windows. Demonstrates ability to perform inquiry and maintenance functions in the hospital information system. Navigates appropriately and efficiently through software applications as required to perform job duties. Secures necessary technical assistance with hardware and software problems from Information Technology and/or HIM managers by concisely articulating the nature of the problem. Performs appropriately in computer downtime situations.
Change Management Initiates and/or manages the change process and energizes it on an ongoing basis by taking steps to remove barriers or accelerate its pace.
PART IV: COMPLIANCE
Compliance Must comply with the Corporate Compliance Policy and all laws, rules, regulations and standards of conduct relating to the position. The employee has a duty to report any suspected violations of the law or the standards of conduct to the Compliance Officer or the Chief Executive Officer.
PART V: PHYSICAL AND MENTAL REQUIREMENTS
General Activity
In a regular workday, employee may:
Motion
Employee is required: (In terms of a regular workday, "Occasionally" equals 1% to 33%, "Frequently" 34% to 66%, "Continuously", greater than 67%.)
Physical Demand
Employee’s job requires he/she carry and lift loads from the floor, from 12 inches from the floor, to shoulder height and overhead. Employee’s job requires a pushing/pulling force to move a load (not the weight of the load).
Physical Demand Classification: Carrying/lifting weight and pushing/pulling force:
Sensory Requirements:
Yes/No Explanation (if Yes)
Environmental Factors
Yes/No Explanation (if Yes)
Emotional/Psychological Factors
Yes/No Explanation (if Yes)
PART VI: JOB RELATIONSHIPS
Supervises
1 No supervisory responsibilities
0 Supervisory responsibility
# Direct Reports:
# Indirect Reports:
Age of Patient Populations Served 0 Neonates: 1-30 days
0 Infant: 30 days - 1 yr
0 Children: 1- 12 yrs
0 Adolescents: 13- 18 yrs
0 Adults: 19- 70 yrs
0 Geriatrics: 70 yrs
1 All
0 Not applicable
Internal Contacts
1 Patients
1 Providers: (i.e. Physicians, Therapists, Social Workers)
1 Staff: (i.e. clinical and administrative support staff)
1 Volunteers
0 Others:
External Contacts
1 Patients
1 Families/Significant Others
1 Providers
1 Vendors
1 Community and Health Agencies
1 Regulatory agencies
0 Other:
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0 Import/Export Clerk jobs found in Pierre, SD area