IRA Accounts Supervisor jobs in Yakima, WA

Closing Date to Apply: Until Filled

Wage: $29.36 to $45.21

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will be administering a background check as part of the hiring process, if selected for this position.

Position Summary

Under general supervision, this position handles and directs incoming invoices and the beginning processes in the Accounts Payable Department. Performs a variety of routine and some non-routine accounting functions in accordance with standard procedures in areas of General Accounting to include stores accounting, fund accounting, transportation accounting, payables processing, and certain financial reporting functions. Responsible for maintaining proper workflow of invoices to ensure efficiency and accuracy in payments, modifications, and updates. Functions as the primary initiator for all Accounts Payable processes. Responsible for the maintenance and preparation of accounting records. Must work well in a team environment; have good written and verbal communication skills; and be a good representative of the Grant PUD when communicating with external and internal customers.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Analyze all incoming invoices, contracts, purchase orders, directs, reimbursements etc.; decipher whether item needs approval and direct towards accountant; evaluate documents for proper information and facilitate smooth entry into the internal financial system for prompt payment, efficiency, and accuracy.
• Maintain a working knowledge of all partnered vendors and accurately review all vendor statements to ensure payment has been received or paid; review all vendor statements and communicate issues and potential problems arising during the payment process; demonstrate a critical eye when evaluating invoices and recognize discrepancies that could derail the accounts payable workflow.
• Prevent problems with purchase orders by troubleshooting issues in various accounting software platforms; monitor invoice entry and us problem solving skills to resolve potential conflicts resulting from incorrect information; demonstrate ability to successfully work with other Grant PUD department staff such as Warehouse and Procurement when needed; review current and past purchase orders and guide them through to completion; demonstrate strong organizational skills to ensure items are all reconciled.
• Enter all invoices into financial software platforms; review all credits and match them with the proper invoice; ensure accurate information guaranteeing efficiency, clarity, and effectively preserve the integrity of data; review and establish new vendor profiles and assist with maintaining records for record management. Responsible to ensure timely and accurate payables process and escalation of any issues to the appropriate supervision, serves as a lead SME in this area to ensure completion of work.
• Ability to research tax problems, respond to sales and tax questions, and handle various concerns in regard to accounts payable; serve as backup for the Accounting Assistant; demonstrate knowledge to assist with determining process efficiencies and improvements related to accounts payable; assist with developing and maintaining procedures and tasks related to job duties; serve as a second point of contact for questions, concerns, or issues the Accountant may or may not be able to respond to.
• Demonstrated commitment to Grant PUD’s mission, vision, values, and strategic plan. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• Actively participate in all aspects of our safety program, including but not limited to:
• Following all safety policies and procedures.
• Alerting supervisors and coworkers to unsafe or hazardous working conditions.
• Reporting any safety incidents or close calls within 24 hours to your supervisor.
• Accepting feedback from supervisors and coworkers regarding your own safety performance
  
  

Required

Education and Experience

• Associate’s Degree (AA/AS) in Accounting or related field OR 2 additional years of relevant experience in lieu of degree.
• 2 years’ experience in Accounting or Accounts Payable.
  
  

License and Certification

Required

• A valid state driver’s license with no restrictions is required. Occasional travel to other Grant PUD locations required.
  
  

Other Knowledge, Skills, And Abilities

• Knowledge of organizational policies and procedures; department policies and procedures; accounts payable processes including SharePoint workflows, follow up and fundamental accounting concepts; general accounting software, and proper data entry; sales and tax concepts; approval process for prompt payment.
• Skills in bookkeeping and/ or accounting; working with vendors; file and records management; effective and accurate communication skills in both verbal and written form; good people skills and ability to multi-task; operating a personal computer and general office equipment; typing and entering data with speed and accuracy; utilizing MS office products.
  
  

Physical Requirements

• Majority of work is performed in a standard office setting.
• Typical shift of employees in this position: ☒8 hours ☐9 hours ☐10 hours ☐12 hours
• For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).
  
  

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.