IT Asset Manager jobs in South Portland, ME

Primary Purpose of Position: The Asset Manager II is responsible for the oversight of the financial and regulatory administration of funded properties within MaineHousing’s multi-family portfolio as well as properties under the Performance-Based Contract Administration contract held with the U.S. Department of Housing and Urban Development (HUD). The position is responsible for establishing and maintaining the primary working relationship with their assigned property owners and management companies throughout Maine as well as federal regulatory agencies providing funding and contract work.

Education and Experience: Education and four years of relevant work experience or a combination of education and training preferred. Experience with comprehending and interpreting legal documents and regulatory guidelines, and experience with the affordable housing industry highly desired.

Certifications and Trainings:

• Certified Occupancy Specialist Training (COS)*
• Tax Credit Specialist Training (TCS)*
• Federal HOME, HTF and HOME-ARP Program Training*
• General Asset Management Training (Risk Assessments, Real Estate, etc.) *
• Fair Housing/Section 504/ADA Training*
• Develop competency with multiple department databases: Prolink, HDS, HUD Secure Systems

*Training and certifications to be obtained within the first year of employment or as the courses become available.

Core Functions:

· Review projects for compliance to federal, state and agency regulatory requirements and proactively monitor to anticipate developing issues and risks that could impact MaineHousing’s financial exposure in the investments

o Review and analyze budgets and Audited Financial Reviews (AFR) for financial risk by monitoring debt coverage ratio, accounts receivable, vacancy loss, bad debt, net income/loss and recognized cost deemed unreasonable

o Analyze on-going capital investments/needs of a property through the evaluation and comparison of routine inspection results, capital needs assessments, budget data, damage claims and replacement reserve requests

o Review of annual program reporting for conformance to state and federal requirements

o Conduct management and occupancy reviews to ensure management practices and program occupancies conform to the regulatory requirements that are specific to each property. Review and sign off on any MORs conducted by AM I’s for projects in portfolio.

o Review and approve all requests for use of property reserve funds

o Review of management documents, which may include Management Plans, Management Agreements, Marketing Plans, Tenant Selection Plans, and leases whenever a document change or an ownership or management change occurs to projects in portfolio.

o Make recommendations to Director of Asset Management and Portfolio Manager on troubled projects

o Draft Notice of Violations and defaults when non-compliance is identified, follow-up on reporting and program compliance

· Perform key essential tasks required under the Performance Based Contract Administration (PBCA) held with HUD

o Conduct management and occupancy reviews to ensure management practices and occupancy conform to the HUD regulatory requirements specific to each project.

o Perform review of PBCA MORs completed by AMI’s.

o Provide timely reporting of results of the review to owners (within 30 days).

o Perform on-site walk-through inspection of the property’s physical plant conditions.

o Timely response to tenant inquiries regarding any life safety concerns

· Assist AM III with bringing new properties on line by participating in project meetings and the Pre-occupancy Meeting with the Owner/Management team for those projects that will be assigned once on-boarded.

· Assist AM III and participate in workouts and new loan proposals for projects in portfolio.

· Participate in trainings for staff and external partners

· Maintain working knowledge of various federal and state program regulations applicable to the portfolio including Bond regulations, Code of Federal Regulations, IRS Section 42, HUD Handbook 4350.3, Sec 8 Contract Renewal Guide, Special Claims, FedHOME, HTF, HOME-ARP, PRA811, Fair Housing Laws and Section 504 Requirements as well as any new programs coming online

o Apply the appropriate requirements to the projects assigned

o Provide training and technical assistance to owners and management agents

· Respond to resident, owners, managers, and other external inquiries and issues through telephone, written, and electronic mediums

· Provide support to the Asset Manager III’s in processing ownership transfers that include a subsequent loan component

· Coordinate with AM III’s, Finance and Legal teams on Promissory Note Cancellations and Mortgage Discharge processes

· Other duties as assigned

Skills and Knowledge:

· Experience working with multifamily real estate

· Ability to understand and interpret regulatory documents and State and Federal statutes and regulations

· Experience working with multifamily real estate

· Ability to understand and interpret regulatory documents and State and Federal statutes and regulations

· Strong project management, time management, and organizational skills

· Strong PC skills using various software including Microsoft 365 (especially Word and Excel), ShareFile/SharePoint, Windows, internet browsers

· Ability to establish and maintain good working relationships with business partners

· Excellent communication skills – speaking, writing, and listening via phone, email, and in-person meetings

· Ability to communicate effectively in front of groups

· Ability to take initiative, work independently, and use creativity and analytical skills to resolve complex issues among multiple parties

Working Conditions:

Fast paced environment with multiple priorities, interruptions & deadlines. Work hours may include some nights, weekends, and travel in and out of state. MaineHousing office hours are Monday – Friday from 8:00am to 5:00pm. Telework options may be considered, if appropriate, after 6 months employment.

Reports to: Portfolio Manager

Supervises: No one

This position description is not meant to be a complete list of duties or responsibilities of this role, nor is it meant to be an employment contract. This is an “at-will” position that serves at the will of the Director.

Date last revised: March 2024

Job Type: Full-time

Pay: From $53,990.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid parental leave
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance
• Volunteer time off
• Wellness program

Schedule:

• 8 hour shift

Ability to Commute:

• Augusta, ME 04330 (Required)

Work Location: In person